Strategic Executive Assistant to C‑Suite

AM General LLC; South Bend (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

AM General LLC seeks an experienced Executive Assistant to provide high-level administrative support to the President and CEO, CFO, and General Counsel. You will draft letters and reports, arrange travel, and process expense reports while safeguarding confidential information.

The role requires a high school diploma, four years of related experience, excellent communication, organization, and time management. Proficiency with Microsoft Office is essential, and an Associates degree is preferred.

Qualifications

• High school diploma required; Associates degree preferred.
• At least four years of related experience as an executive assistant.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Extensive knowledge of office administration and recordkeeping.

Responsibilities

• Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel
• Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff
• Arranges travel and accommodations for executives along with processing expense reports
• Schedules and attends meetings on behalf of executives.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
• Performs additional duties as assigned by executives
• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports
• Develops positive and strategic relationships at all levels of the organization
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality
• Performs other related duties as assigned

Skills

Executive support

Communication

Organization

Time management

MS Office

Confidentiality

Detail oriented

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office Suite

Job description

AM General LLC seeks an experienced Executive Assistant to provide high-level administrative support to the President and CEO, CFO, and General Counsel. You will draft letters and reports, arrange travel, and process expense reports while safeguarding confidential information.

The role requires a high school diploma, four years of related experience, excellent communication, organization, and time management. Proficiency with Microsoft Office is essential, and an Associates degree is preferred.