Senior Executive Administrative Assistant to C‑Suite

AM GENERAL LLC in; South Bend (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

AM General LLC is seeking an experienced Executive Assistant to support the Senior Executive team, including the President and CEO, CFO, and General Counsel. You will draft letters, emails, reports, and handle travel and expense processing.

The role requires excellent written and verbal communication, strong organizational skills, and the ability to work in a high-paced environment. A high school diploma is required; an Associate's degree is preferred, and at least four years of related

Qualifications

• High school diploma required; Associates Degree in business or higher preferred.
• At least four years of related experience as an executive assistant.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to maintain sensitive and confidential information.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Responsibilities

• Provides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General Counsel
• Drafts letters, emails, invoice vouchers, reports, and other documents for executive staff
• Arranges travel and accommodations for executives along with processing expense reports
• Schedules and attends meetings on behalf of executives.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
• Performs additional duties as assigned by executives
• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports
• Develops positive and strategic relationships at all levels of the organization
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality
• Performs other related duties as assigned

Skills

Excellent communication

Organizational skills

Time management

Discretion/confidentiality

Office administration

Education

High school diploma

Associate's degree in business or higher

Tools

Microsoft Office

Job description

AM General LLC is seeking an experienced Executive Assistant to support the Senior Executive team, including the President and CEO, CFO, and General Counsel. You will draft letters, emails, reports, and handle travel and expense processing.

The role requires excellent written and verbal communication, strong organizational skills, and the ability to work in a high-paced environment. A high school diploma is required; an Associate's degree is preferred, and at least four years of related