Strategic Executive Assistant to a Five-Commission Office

Socket.dev; Seattle (WA); On-site; USD 70,000 - 90,000; Full time

Job summary

Port of Seattle is seeking an Executive Assistant to the Commission Office to provide high-level support to five elected Port Commissioners. This role oversees scheduling, budget coordination, and administrative services across the Commission Office, ensuring timely responses to stakeholders and efficient daily operations.

Strong equity focus and diplomacy are essential for managing confidential inquiries and cross-department collaboration.

Qualifications

• Four (4) years of experience providing administrative support to elected officials and/or executives.
• Equity and shared values guide daily responsibilities and interactions.
• Strong ability to interact tactfully and diplomatically on sensitive issues.
• Highly organized with strong time-management and deadline focus.
• Proficient in Concur, PeopleSoft, and Microsoft Office tools.

Responsibilities

• Manage calendars and scheduling for five Commissioners, balancing priorities and requests.
• Coordinate meeting logistics, materials, locations, catering, and hospitality.
• Serve as liaison to internal/external stakeholders and ensure efficient operations.
• Oversee office technology, facilities, procurement, and asset management.
• Support Commission budget and financial reporting, including per-diem processing.
• Manage contracts, procurement, and vendor payments with Central Procurement Office.
• Coordinate public disclosure responses with legal requirements and timely fulfillment.
• Lead staff onboarding/offboarding with HR, ICT, Facilities, and Security.

Skills

Experienced

Equity minded

Proficient

Relationship builder

Organized

Tech skills

Office suite

Tools

Concur

PeopleSoft

Outlook

SharePoint

PowerPoint

Job description

Port of Seattle is seeking an Executive Assistant to the Commission Office to provide high-level support to five elected Port Commissioners. This role oversees scheduling, budget coordination, and administrative services across the Commission Office, ensuring timely responses to stakeholders and efficient daily operations.

Strong equity focus and diplomacy are essential for managing confidential inquiries and cross-department collaboration.