Strategic Executive Assistant - Student Life Operations

Siena College; Loudonville (NY); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Tuition reimbursement

Health, dental and vision insurance

Retirement plan (10%)

Summer Fridays half-days

Job summary

Siena University in Loudonville, NY seeks an Executive Assistant for Student Life to handle complex administrative duties, support leadership, and manage confidential records. The role coordinates budgets, contracts, and communications across departments and with students and families.

You’ll ensure FERPA compliance, supervise student employees, and help run training initiatives and health insurance administration. Join a mission-driven campus community.

Qualifications

• Minimum 3 years of professional administrative experience with strong organizational skills.
• Proficiency in Microsoft Office and business software; able to learn new systems.
• Strong written and verbal communication with attention to confidentiality.

Responsibilities

• Provide executive support to Student Life leadership and coordinate calendars.
• Maintain confidential records and ensure FERPA compliance.
• Manage budgets, invoicing, and departmental purchasing.
• Coordinate contracts, communications, and student health insurance administration.

Skills

Administrative experience

MS Office

Communication skills

Confidential data handling

Multitasking ability

Tech platform proficiency

Education

Associate's or Bachelor's degree

Tools

Student information systems

Contract management systems

Job description

Siena University in Loudonville, NY seeks an Executive Assistant for Student Life to handle complex administrative duties, support leadership, and manage confidential records. The role coordinates budgets, contracts, and communications across departments and with students and families.

You’ll ensure FERPA compliance, supervise student employees, and help run training initiatives and health insurance administration. Join a mission-driven campus community.