Strategic Executive Assistant & Project Coordinator

ADP, Inc.; Philadelphia (Philadelphia County); On-site; USD 69,000 - 86,000; Full time

Job summary

PMHCC, Inc. is seeking an Executive Assistant in Philadelphia to provide high-level administrative support to the Executive Director.

The role involves managing the calendar, travel, and day-to-day priorities, while serving as the primary liaison for internal and external stakeholders. The position requires a bachelor's degree with two years of admin management experience, plus strong communication, project management, and confidentiality skills.

Qualifications

• Completion of a bachelor’s degree and two years of experience in administrative management or related position.
• Completion of an associate’s degree program and 3 years of advanced-level administrative work providing complex support services.
• High school diploma and 5 years of advanced-level administrative work providing complex administrative support services.

Responsibilities

• Manage the Executive Director's calendar, scheduling, travel, correspondence, and day-to-day priorities.
• Serve as primary point of contact and support internal and external communications on behalf of the Executive Director.
• Prepare and edit correspondence, reports, presentations, memos, agendas, and meeting materials.
• Conduct research and analysis and prepare summaries and reports to support executive decision-making.
• Coordinate meetings, events, retreats, trainings, and other convenings, including logistics and follow-up.
• Track projects, deadlines, deliverables, and action items to support strategic initiatives.
• Represent or support the Executive Director in meetings, task forces, workgroups, and special projects.
• Support administrative functions related to budgets, contracts, invoices, expense reports, vendors, and external partners.

Skills

Calendar management

Travel management

Written communication

Project management

Prioritization

Confidentiality

Interpersonal skills

Research and reporting

Meeting coordination

Budget and contracts

Independent work

Microsoft Office

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Microsoft Office Suite

Job description

PMHCC, Inc. is seeking an Executive Assistant in Philadelphia to provide high-level administrative support to the Executive Director.

The role involves managing the calendar, travel, and day-to-day priorities, while serving as the primary liaison for internal and external stakeholders. The position requires a bachelor's degree with two years of admin management experience, plus strong communication, project management, and confidentiality skills.