Strategic Executive Assistant & Project Coordinator

Trading Interview; Pennsylvania; On-site; USD 65,000 - 90,000; Full time

Job summary

Susquehanna is seeking an Executive Project Assistant to support senior leadership across trading and business areas. The role is the operational backbone of a fast-paced, high-performing team.

The position is full-time, on-site at our Bala Cynwyd office, five days a week. You will manage calendars, coordinate international travel, and drive cross-desk initiatives, serving as a critical link between leadership and stakeholders.

Qualifications

• 5+ years of executive or administrative support experience.
• Familiarity with financial markets, trading desk operations, or brokerage environments, preferred.
• Ability to manage multi-stakeholder calendars and international travel logistics.
• Experience in roles that involve critical thinking, travel planning, coordination, and project management.
• Exceptional communication skills, both written and verbal.
• Self directed with sharp attention to detail and sound judgement under pressure.
• A bachelor's degree is preferred.

Responsibilities

• Manage complex, dynamic calendars for multiple senior leaders, including scheduling across time zones and coordinating with external counterparties.
• Arrange detailed domestic and international travel (flights, accommodations, ground transport, and itineraries) with precision and contingency planning.
• Own the end-to-end coordination of cross-desk initiatives, ensuring deadlines are clearly defined and tracked.
• Serve as a trusted point of contact between senior leadership and internal/external stakeholders, including other desks, compliance, operations, and counterparties.

Skills

Calendar management

Travel coordination

Stakeholder management

Communication

Attention to detail

Education

Bachelor's degree

Job description

Susquehanna is seeking an Executive Project Assistant to support senior leadership across trading and business areas. The role is the operational backbone of a fast-paced, high-performing team.

The position is full-time, on-site at our Bala Cynwyd office, five days a week. You will manage calendars, coordinate international travel, and drive cross-desk initiatives, serving as a critical link between leadership and stakeholders.