Executive Project Assistant

SIG Susquehanna; Northern (KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Susquehanna in Bala Cynwyd is seeking an Executive Project Assistant to support senior leadership across trading and business areas. This full-time, on-site role serves as the operational backbone of a fast-paced, high-performing team.

You will manage calendars, coordinate international travel, drive cross-desk initiatives, and act as a trusted liaison with internal and external stakeholders. The ideal candidate has 5+ years of executive or admin experience, strong communication, attention to

Qualifications

• 5+ years of executive or administrative support experience.
• Familiarity with financial markets or brokerage environments preferred.
• Ability to manage multi-stakeholder calendars and international travel logistics.
• Experience coordinating cross-desk initiatives and critical projects.
• Exceptional written and verbal communication; self-directed with strong judgement.

Responsibilities

• Manage complex, dynamic calendars for senior leaders across time zones.
• Arrange detailed domestic and international travel with contingency planning.
• Coordinate end-to-end cross-desk initiatives with clear deadlines and tracking.
• Serve as a trusted point of contact between senior leadership and internal/external stakeholders.

Skills

Calendar mgmt

Travel logistics

Stakeholder coordination

Communication

Attention to detail

Project management

Work under pressure

Education

Bachelor's degree

Job description

Overview

Susquehanna is currently looking for an Executive Project Assistant to support senior leadership across various trading and business areas. In this role you will serve as the operational backbone of a fast paced, high performing team.

This is a full-time, on-site five days a week opportunity in our Bala Cynwyd office.

In this role, you will

• Manage complex, dynamic calendars for multiple senior leaders, including scheduling across time zones and coordinating with external counterparties
• Arrange detailed domestic and international travel (flights, accommodations, ground transport, and itineraries) with precision and contingency planning
• Own the end-to-end coordination of cross-desk initiatives, ensuring deadlines are clearly defined and tracked
• Serve as a trusted point of contact between senior leadership and internal/external stakeholders, including other desks, compliance, operations, and counterparties

What we're looking for

• 5+ years of executive or administrative support experience
• Familiarity with financial markets, trading desk operations, or brokerage environments, preferred
• Ability to manage multi-stakeholder calendars and international travel logistics
• Experience in roles that involve critical thinking, travel planning, coordination, and project management
• Exceptional communication skills, both written and verbal
• Self directed with sharp attention to detail and sound judgement under pressure
• A bachelor's degree is preferred
• Ability to work onsite five days in our Bala Cynwyd office
• Visa sponsorship for work authorization is not available for this position now or in the future.

About Susquehanna

Susquehanna is a global quantitative trading firm powered by scientific rigor, curiosity, and innovation. Our culture is intellectually driven and highly collaborative, bringing together researchers, engineers, and traders to design and deploy impactful strategies in our systematic trading environment. To meet the unique challenges of global markets, Susquehanna applies machine learning and advanced quantitative research to vast datasets in order to uncover actionable insights and build effective strategies. By uniting deep market expertise with cutting-edge technology, we excel in solving complex problems and pushing boundaries together.