Strategic Executive Assistant & Programs Lead

Seiu-Local-1021; Oakland (CA); On-site; USD 123,000 - 142,000; Full time

Job summary

SEIU Local 1021 in Oakland, CA, seeks a Special Assistant to provide executive administrative and operational leadership. The role plans, organizes, administers and coordinates a variety of large and complex organizational programs, events, and projects.

The position requires a Bachelor's degree or equivalent experience, 3+ years in operations leadership, and the ability to manage multiple projects, travel, and confidential matters while supporting the Executive Director and teams.

Qualifications

• Bachelor’s Degree or High School diploma with demonstrated equivalent experience in administrative operations.
• 3+ years' leadership experience in operations/program administration.
• 2+ years demonstrated experience managing large and complex projects, events, and/or programs.
• 2+ years demonstrated experience drafting, enforcing, administering, and/or interpreting.
• At least 1 year of experience conducting or supporting investigations or structured fact-finding, including information gathering, interviews, and documentation.
• Experience handling confidential matters involving personnel issues or sensitive organizational matters.

Responsibilities

• Set and implement goals, objectives, policies, procedures and work standards and controls for programs, events, and projects.
• Oversee, investigate, and assist in addressing and resolving member complaints and personnel matters.
• Design systems to improve workflow and problem solving, and organizational effectiveness.
• Assist in strategic vision and organizational plan development and implementation.
• Provide ongoing scheduling, travel, logistics, and other support.
• Coordinate, supervise, track and report on the conduct of union elections including project management of the local-wide election.
• Coordinate, advise and assist various committees, panels or workgroups.
• Develop, maintain, and improve standard record retention and reports.
• Track and report on representation, legal, and arbitration cases and assist in appeals process.
• Administer, enforce, develop and provide authoritative interpretation and guidance regarding organizational bylaws, policies, and procedures.
• Manage and coordinate responses to subpoenas, audits, and legal demands.
• Troubleshoot varied and complex problems applying strategic analysis.
• Prepare reports and presentations.
• Supervise, support, and train assigned staff, as assigned
• Other duties as assigned.

Skills

Investigating and resolving issues

Progressive, strategic, bold, and cre

Well organized, self-motivated, and

Works effectively as part of a team

Excellent judgment while working under

Excellent written and oral presenta

Ability to interpret policy and contr

Education

Bachelor’s Degree or equivalent experience in administrative operations

Job description

SEIU Local 1021 in Oakland, CA, seeks a Special Assistant to provide executive administrative and operational leadership. The role plans, organizes, administers and coordinates a variety of large and complex organizational programs, events, and projects.

The position requires a Bachelor's degree or equivalent experience, 3+ years in operations leadership, and the ability to manage multiple projects, travel, and confidential matters while supporting the Executive Director and teams.