Senior Executive Admin to Founder — On-Site in Phoenix

Small Giants; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Small Giants in Phoenix, AZ is seeking an Executive Administrative Assistant to support the Founder & President. You will manage a complex calendar, screen communications, coordinate travel, and act as a professional liaison with clients and team members, delivering concise, high-quality support in a fast-paced CRE/AEC-focused agency.

The role requires on-site presence, confidentiality, and an ability to adapt to shifting priorities while maintaining polished, proactive operations that enable

Qualifications

• 5+ years of experience supporting senior executives in fast-paced, high-growth environments.
• Proven success as an Executive Assistant supporting a Founder, CEO, or C-suite executive; CRE/AEC experience a plus.
• Drive efficiency, organization and executive effectiveness with professional presence.
• Clear, concise, authoritative communication.
• Bachelor’s degree in Business, Communications, Marketing or related field preferred.

Responsibilities

• Manage a complex, fast-paced professional calendar; anticipate conflicts and resolve them to maximize focus on strategy.
• Evolve understanding of how to prioritize meeting requests and commitments.
• Provide seamless day-to-day in-office support ensuring concise, timely communication.
• Screen incoming communications, respond where able and delegate actions as needed.
• Act as liaison with clients, prospective clients, employees, and community leaders with high-quality, factual communication.
• Coordinate end-to-end travel itineraries (air, hotel, car, dining) with precision.
• Handle sensitive personal and company information with integrity and discretion.
• Prepare reports and internal materials, including briefings with insights and decision points.
• Complete duties as assigned by your manager.

Skills

Calendar management

Communication

Travel coordination

Discretion

Stakeholder management

Education

Bachelor’s degree in Business, Communications, Marketing or related field

Job description

Small Giants in Phoenix, AZ is seeking an Executive Administrative Assistant to support the Founder & President. You will manage a complex calendar, screen communications, coordinate travel, and act as a professional liaison with clients and team members, delivering concise, high-quality support in a fast-paced CRE/AEC-focused agency.

The role requires on-site presence, confidentiality, and an ability to adapt to shifting priorities while maintaining polished, proactive operations that enable