Strategic Executive Assistant, Organizational Development

College of DuPage; Chicago, Northern (IL, KY); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

Generous benefits plan

Tuition discounts for employees and/or

Job summary

The College of DuPage is seeking an Executive Assistant in Organizational Development to provide high-level administrative and project support to the Vice President. You will synthesize information, prepare presentations, and manage confidential materials in a fast-paced environment.

Requirements include 4-5 years in executive admin or project support, proficiency with PowerPoint/Excel, Canva, and CMS, and a commitment to inclusive practices.

Qualifications

• Associate's degree or equivalent related experience required.
• Bachelor's degree in Communications, Business Administration, or a related field.
• 4-5 years of executive administrative or project support experience, preferably in higher education or a similar professional setting.
• Proficiency in Microsoft Office Suite (PowerPoint and Excel), Canva, and web content management systems required.

Responsibilities

• Serve as the primary administrative support for the Vice President, coordinating cross-departmental meetings and managing executive-level communications.
• Draft, edit, and refine reports, presentations, letters, memos, and other high-visibility documents.
• Synthesize research, data, and meeting notes into clear summaries, infographics, or presentations.
• Prepare Board presentations, Cabinet reports, and special project updates on behalf of the Office.
• Ensure timely follow-up and tracking of action items, deadlines, and deliverables.
• Stays informed of relevant legal and policy developments.
• Develop visually compelling reports and presentations using PowerPoint, Canva, and other platforms.
• Support the coordination of department-led initiatives by managing timelines, tracking deliverables, and facilitating cross-functional communication.
• Conduct research and synthesize findings to inform organizational strategy, planning, and continuous improvement efforts.
• Maintain project documentation and assist with reporting, scheduling, and follow-up tasks to ensure strategic priorities advance on schedule.
• Serve as a liaison between the Vice President and stakeholders to support effective execution and alignment.
• Demonstrate strategic foresight by anticipating needs, preparing materials proactively, and managing operational details to support focus on high-impact priorities.
• Manage the department calendar, including scheduling, logistics, catering, and technology setup for meetings and events.
• Manage workflows and systems that support strategic priorities, including project tracking, document management, and coordination across departments.
• Assist with budget tracking, purchasing, and processing contracts and invoices as directed.
• Maintain records of contracts, project plans, vendor agreements, and department files.
• Serve as a key point of contact for inquiries to the Office, responding with professionalism and cultural awareness.
• Handle sensitive and confidential information with the highest degree of integrity and confidentiality.
• Support the cultivation of a respectful, collaborative institutional culture, modeling inclusion, adaptability, and emotional intelligence in all interactions
• Other related duties as assigned.

Skills

Project coordination

Communication

Discretion

Independent work

Governance understanding

Strategic planning

Education

Associate's degree or equivalent experience

Bachelor’s degree in Communications, Business Administration, or related field

Tools

PowerPoint

Canva

Excel

Content management systems

Job description

The College of DuPage is seeking an Executive Assistant in Organizational Development to provide high-level administrative and project support to the Vice President. You will synthesize information, prepare presentations, and manage confidential materials in a fast-paced environment.

Requirements include 4-5 years in executive admin or project support, proficiency with PowerPoint/Excel, Canva, and CMS, and a commitment to inclusive practices.