Strategic Executive Office & Advancement Coordinator

Naperville Area Chamber of Commerce; Illinois; On-site; USD 45,000 - 65,000; Full time

Job summary

DuPage Foundation seeks an Executive Operations & Advancement Coordinator to provide high-level administrative support to the President & CEO, Vice President for Advancement, and Director of Executive Operations & Planning. You will handle scheduling, meetings, minutes, donor stewardship, and database records with discretion and professionalism.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while

Qualifications

• Bachelor’s degree or other post-secondary education preferred with three or more years of related experience supporting senior leaders or teams in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities under pressure and follow projects through to completion.
• Outstanding verbal and written communication skills.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook, and database management systems; ability to learn new technology quickly.
• Professional, warm demeanor with interpersonal and problem-solving skills.
• Ability to handle confidential information with discretion.
• Demonstrated ability to build effective, trusted relationships internally and with key stakeholders.
• A genuine passion for helping people and our shared community.

Responsibilities

• Provide administrative support for senior leaders including scheduling, meeting coordination, and preparation, plus expense and mileage tracking.
• Prepare correspondence, reports, presentations, and materials including constituent communications and acknowledgements.
• Attend meetings and prepare accurate minutes or notes.
• Manage onboarding/offboarding of Foundation volunteer leaders.
• Create and maintain electronic files and records in the Foundation database and server.
• Provide backup support for reception and main phone line.
• Support special projects and other administrative duties as assigned.
• Support President & CEO’s schedule and workflow management.
• Triageses communications with confidentiality and sound judgment.

Skills

Organizational skills

Communication skills

MS Office

Discretion/confidentiality

Relationship-building

Education

Bachelor’s degree

Tools

Database management systems

Job description

DuPage Foundation seeks an Executive Operations & Advancement Coordinator to provide high-level administrative support to the President & CEO, Vice President for Advancement, and Director of Executive Operations & Planning. You will handle scheduling, meetings, minutes, donor stewardship, and database records with discretion and professionalism.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while