Strategic Executive Assistant & Office Operations Lead

FHAS, LLC; Wilkes-Barre (Luzerne County); On-site; USD 41,000 - 50,000; Full time

Job summary

FHAS, LLC is seeking a highly organized Executive Administrative Assistant to support senior leadership and manage day-to-day office operations in Wilkes-Barre, PA. The role combines high-level administrative duties with hands-on office management, including coordinating events and vendor relationships.

Ideal candidates will have 3+ years in similar roles, excellent communication, and strong organizational skills.

Qualifications

• 3+ years in an executive assistant, admin, or office management role.
• Excellent written and verbal communication skills.
• Strong organizational skills with keen attention to detail.
• Proficiency in Microsoft Office / Google Workspace (calendar, email, docs, spreadsheets).
• Ability to juggle multiple priorities and deadlines.
• Discretion when handling confidential information.

Responsibilities

• Manage complex calendars, scheduling meetings, and travel arrangements.
• Draft, proofread, and send correspondence and presentations for executives.
• Screen calls, emails, and requests; prioritize urgency and relevance.
• Prepare meeting agendas, take minutes, and track follow-up items.
• Coordinate office operations, events, and vendor relationships.
• Support onboarding logistics and internal communications related to events.

Skills

Excellent written and verbal comms

Strong organizational skills

Discretion with confidential info

Multitasking ability

Adaptability

People skills

Tools

Microsoft Office

Google Workspace

Job description

FHAS, LLC is seeking a highly organized Executive Administrative Assistant to support senior leadership and manage day-to-day office operations in Wilkes-Barre, PA. The role combines high-level administrative duties with hands-on office management, including coordinating events and vendor relationships.

Ideal candidates will have 3+ years in similar roles, excellent communication, and strong organizational skills.