Strategic Executive Assistant (Hybrid/Remote)

Playfly Sports; United States; Hybrid; USD 75,000 - 85,000; Full time

Job summary

Playfly Sports is seeking an Executive Assistant to provide shared support to senior leaders, coordinating calendars, travel, meetings, and communications. You will serve as a trusted partner, ensuring executives are prepared, informed, and positioned for success in a fast-paced environment.

The role calls for 5+ years of executive support, exceptional communication, and the ability to manage multiple priorities with confidentiality.

Qualifications

• 5+ years of Executive Assistant or senior administrative support experience.
• Experience supporting multiple senior leaders in a fast-paced environment.
• Excellent written and verbal communication skills, including drafting professional correspondence.
• Strong organizational, project management, and follow-through skills.
• Ability to anticipate needs, exercise sound judgment, and work independently.

Responsibilities

• Manage complex calendars, scheduling, travel, expenses, and logistics for senior leaders.
• Coordinate meetings, including agenda development, preparation of materials, meeting notes, action items, and follow-up.
• Draft and manage executive correspondence, and stakeholder outreach on behalf of leadership.
• Serve as a central information hub for the leadership team, maintaining key contacts, meeting materials, reports, documents, and organizational knowledge.
• Consolidate information and updates from multiple leaders into clear summaries and executive-ready materials.
• Coordinate invitations, registrations, catering, hotel blocks, and logistics for meetings, conferences, retreats, and leadership events.
• Anticipate leadership needs, proactively solve problems, and ensure executives are prepared and organized.
• Support special projects and strategic initiatives while handling confidential information with professionalism and discretion.

Skills

Executive support

Calendar management

Travel planning

Meeting coordination

Communications

Information management

Confidentiality

Proactive problem solving

Independent work

Tools

Microsoft Office Suite

Outlook

Teams

Job description

Playfly Sports is seeking an Executive Assistant to provide shared support to senior leaders, coordinating calendars, travel, meetings, and communications. You will serve as a trusted partner, ensuring executives are prepared, informed, and positioned for success in a fast-paced environment.

The role calls for 5+ years of executive support, exceptional communication, and the ability to manage multiple priorities with confidentiality.