Executive Assistant

Playfly Sports; United States; Hybrid; USD 75,000 - 85,000; Full time

Job summary

Playfly Sports is seeking an Executive Assistant to provide shared support to senior leaders, coordinating calendars, travel, meetings, and communications. You will serve as a trusted partner, ensuring executives are prepared, informed, and positioned for success in a fast-paced environment.

The role calls for 5+ years of executive support, exceptional communication, and the ability to manage multiple priorities with confidentiality.

Qualifications

• 5+ years of Executive Assistant or senior administrative support experience.
• Experience supporting multiple senior leaders in a fast-paced environment.
• Excellent written and verbal communication skills, including drafting professional correspondence.
• Strong organizational, project management, and follow-through skills.
• Ability to anticipate needs, exercise sound judgment, and work independently.

Responsibilities

• Manage complex calendars, scheduling, travel, expenses, and logistics for senior leaders.
• Coordinate meetings, including agenda development, preparation of materials, meeting notes, action items, and follow-up.
• Draft and manage executive correspondence, and stakeholder outreach on behalf of leadership.
• Serve as a central information hub for the leadership team, maintaining key contacts, meeting materials, reports, documents, and organizational knowledge.
• Consolidate information and updates from multiple leaders into clear summaries and executive-ready materials.
• Coordinate invitations, registrations, catering, hotel blocks, and logistics for meetings, conferences, retreats, and leadership events.
• Anticipate leadership needs, proactively solve problems, and ensure executives are prepared and organized.
• Support special projects and strategic initiatives while handling confidential information with professionalism and discretion.

Skills

Executive support

Calendar management

Travel planning

Meeting coordination

Communications

Information management

Confidentiality

Proactive problem solving

Independent work

Tools

Microsoft Office Suite

Outlook

Teams

Job description

EXECUTIVE ASSISTANT

(Hybrid/Remote)

THE RUNDOWN

Playfly Sports Properties is seeking a highly organized, proactive, and resourceful Executive Assistant to provide shared support to senior leaders across the organization. This role serves as a trusted partner to the leadership team, helping drive efficiency through executive support, calendar and travel management, meeting coordination, communications, information management, and follow-through.

The ideal candidate is an exceptional communicator who anticipates needs, manages competing priorities with ease, and thrives in a fast-paced environment. This individual will serve as a central point of coordination for leadership activities, ensuring executives are prepared, informed, and positioned for success.

WHAT YOU’LL ACCOMPLISH

• Manage complex calendars, scheduling, travel, expenses, and logistics for senior leaders.
• Coordinate meetings, including agenda development, preparation of materials, meeting notes, action items, and follow-up.
• Draft and manage professional correspondence, executive communications, and stakeholder outreach on behalf of leadership.
• Serve as a central information hub for the leadership team, maintaining key contacts, meeting materials, reports, documents, and organizational knowledge.
• Consolidate information and updates from multiple leaders into clear summaries and executive-ready materials.
• Coordinate invitations, registrations, catering, hotel blocks, and logistics for meetings, conferences, retreats, and leadership events.
• Anticipate leadership needs, proactively solve problems, and ensure executives are prepared and organized.
• Support special projects and strategic initiatives while handling confidential information with professionalism and discretion.

WHAT YOU’LL BRING

• 5+ years of Executive Assistant, Senior Administrative Assistant, or related executive support experience.
• Experience supporting multiple senior leaders in a fast-paced, dynamic environment.
• Exceptional written and verbal communication skills, including drafting professional correspondence and executive communications.
• Strong organizational, project management, and follow-through skills with the ability to manage multiple priorities simultaneously.
• Proven ability to anticipate needs, exercise sound judgment, and work independently.
• Experience managing complex calendars, travel arrangements, meeting logistics, and expense reporting.
• Strong attention to detail and ability to maintain confidentiality when handling sensitive information.
• Proficiency with Microsoft Office Suite, Outlook, Teams, and other business productivity tools.
• A collaborative, service-oriented mindset with a commitment to professionalism, responsiveness, and operational excellence.

COMPENSATION

Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

The base pay range for this role is:

$75,000—$85,000 USD

WHAT WE DO

Playfly Sports is the full-service, leading sports marketing and media company that enables brands to engage with sports fans on a local, regional, and national level through scaled linear, digital, and experiential assets. Playfly Sports drives outcome-based solutions into 90-million households via more than 7,800 live U.S. broadcasts of MLB, NBA, and NHL games; and influences sports fans of all ages through the management of college and high school multimedia rights, uniform branding, and high-profile sports sponsorship platforms. Playfly Sports has the unique ability to partner, innovate, and advance the aspirations of athletes, brands, academic institutions, and sports fans across the U.S. Playfly Sports is Powered by Partnership. Visit Playfly Sports online at playfly.com

WHAT WE STAND FOR

At Playfly, we know that a diverse, equitable, and inclusive company is a more innovative and successful one, but more importantly, we believe it’s just the right thing to do. Through conversations, company initiatives, community events and partnerships, policy changes, data analysis, workshops, and support groups, we are dedicated to creating a workplace where everyone can thrive. We are here for the long haul and to do the meaningful work that creates true institutional change within our workplace, with our partners, and in the communities we serve.

EEOC & DIVERSITY STATEMENT

Playfly Sports affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Playfly Sports is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

ACCOMMODATIONS

Playfly Sports is committed to the full inclusion of all qualified individuals, and as part of this commitment, Playfly Sports will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

We are unable to sponsor or take over sponsorship of an employment visa for this role at this time

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