Strategic Executive Assistant (Hybrid) — Calendar & Events

Orion Advisor Technology, LLC; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Orion Advisor Technology, LLC is seeking a Senior Executive Assistant to provide high-level administrative support to multiple leaders in a hybrid setup. The role involves managing executive calendars, coordinating meetings, arranging complex travel, and supporting board-level activities.

Ideal candidates will have 3+ years in executive assistance, experience with senior leaders, and a strong command of Microsoft Office.

Qualifications

• Three or more years of experience as an executive assistant or in a comparable role.
• Experience supporting senior or executive-level leaders preferred.
• Experience in financial services or a regulated industry is a plus.
• Strong proficiency in Microsoft Office and calendar management tools.
• Demonstrates high discretion handling sensitive information.

Responsibilities

• Manage and maintain executive calendars, resolve scheduling conflicts, and prioritize events.
• Coordinate and schedule meetings (recurring and ad hoc) for executives and teams.
• Arrange complex domestic and international travel including itinerary preparation.
• Prepare materials for key meetings, client engagements, and business reviews.
• Support preparation for board-level or committee meetings as applicable.
• Coordinate with facilities and vendors to ensure smooth operations.

Skills

Calendar Management

Client-Centric

Confidentiality

Effective Communication

Tools

Microsoft Office Suite

CRM

Scheduling platforms

Job description

Orion Advisor Technology, LLC is seeking a Senior Executive Assistant to provide high-level administrative support to multiple leaders in a hybrid setup. The role involves managing executive calendars, coordinating meetings, arranging complex travel, and supporting board-level activities.

Ideal candidates will have 3+ years in executive assistance, experience with senior leaders, and a strong command of Microsoft Office.