Financial Services - Executive Assistant

Alvarez & Marsal; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Healthcare plans

401(k) retirement plan

Discretionary bonus program

Job summary

Alvarez & Marsal seeks an experienced Executive Assistant to support Financial Services Managing Directors. This is an in-office hybrid role in New York, Dallas or Atlanta, enabling leaders to focus on strategic initiatives.

You will manage complex calendars across time zones, coordinate domestic and international travel, handle meetings and expense reporting, and work with IT, Marketing, AR, AP, Legal and Facilities to ensure smooth operations.

Qualifications

• Minimum 5 years of Executive Assistant or Business Operations experience.
• Strong calendar, travel and expense management abilities with high attention to detail.
• Excellent communication skills with senior leaders and external partners.
• Moderate project coordination and cross-functional collaboration experience.

Responsibilities

• Provide high-level administrative support to Managing Directors in a fast-paced environment.
• Manage complex internal and client calendars across multiple executives and time zones.
• Coordinate domestic and international travel with detailed itineraries.
• Organize meetings and logistics for in-person and virtual settings.
• Process time and expense reports; support administrative processes for MDs.
• Serve as a professional point of contact for clients and stakeholders.
• Train and support new hires on processes and systems.
• Perform Excel analysis as needed; collaborate with cross-functional teams.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Excel analysis

Cross-functional collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Salesforce

Concur

Box

Job description

Description

Alvarez & Marsal's Executive Assistant team is made up of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients.

Description

Alvarez & Marsal's Executive Assistant team is made up of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients.

You Are

A skilled operations professional who is adept at optimizing operations, streamlining workflows, and facilitating seamless communication, to enable leaders to focus on strategic initiatives and business growth. This is an in-office hybrid role; you will be located in our New York, Dallas or Atlanta office.

The Work

• Provide high-level administrative and executive support to Financial Services Managing Directors in a fast-paced, client-focused environment.
• Manage complex internal and client calendars, coordinating across multiple executives, clients, stakeholders, and time zones while navigating frequent changes and competing priorities.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and last-minute changes.
• Coordinate internal and external meetings, including client meetings, leadership meetings, team meetings, off-sites, and one-on-one meetings, managing all associated logistics for both in-person and virtual settings.
• Process time and expense reports and provide ongoing administrative support to Managing Directors.
• Serve as a professional point of contact for clients, senior executives, and internal stakeholders, ensuring responsive and seamless communication.
• Train and support new hires as needed on administrative processes, systems, and team procedures.
• Perform Excel analysis as required, including event and vendor contract comparisons.
• Work cross-functionally with corporate support teams, including IT, Marketing, AR, AP, Legal, and Facilities, to ensure smooth business operations for the Financial Services practice.
• Provide proactive support on special projects and evolving business needs, anticipating priorities and ensuring strong follow-through.
• Additional duties as assigned.

Here’s What You Need

• Minimum 5 years of Executive Assistant of Business Operations experience
• Skillful execution of administrative activities (such as calendar, travel, and expense management), with high attention to detail, organization and process
• Excellent communication skills, ability to communicate clearly and effectively with senior leaders and external partners.
• Project coordination and management experience needed at an intermediate complexity.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent problem‑solving skills.

Bonus Points If

• Bachelor’s Degree preferred.
• Experience with supporting multiple executives with varied working styles.
• Working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

Applicants must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.

The salary range is $75,000-$85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k)-retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal.