Strategic Executive Assistant, Global Investor Partnerships

Galvanize; San Francisco (CA); On-site; USD 115,000 - 130,000; Full time

Benefits offered by this job

Discretionary bonus

Health coverage

401(k) matching

PTO 25 days

Wellness benefit

Professional development stipend

Parental leave

Job summary

Galvanize is seeking an Executive Assistant to support the Global Head of Investor Partnerships and Regional Partners in San Francisco. You will manage complex calendars, coordinate international travel, prepare reports, and handle confidential communications to enable fundraising and investor activities.

This role demands discretion, superb organization, and the ability to work across senior leaders and external stakeholders.

Qualifications

• Bachelor's degree or equivalent.
• 4+ years of executive-level administrative support in a fast-paced professional services environment.
• Experience managing complex calendars and travel for multiple senior executives.
• Excellent organizational skills with ability to meet tight deadlines and manage multiple priorities.
• Strong communication and interpersonal skills with discretion for confidential information.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Manage complex calendars for the Global Head of Investor Partnerships, Head of Americas, and Global Head of Credit Capital Formation.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare, review, and submit timely expense reports in accordance with policies.
• Coordinate internal and external meetings, materials, agendas, and logistics.
• Draft and format professional correspondence and presentations for executives.
• Organize and execute investor events and firm-sponsored activities.
• Serve as a trusted liaison with internal/external stakeholders with discretion.
• Anticipate executive needs and optimize administrative processes for efficiency.
• Collaborate with cross-functional teams to support key initiatives.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Microsoft Office

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Word

Excel

Microsoft Teams

Zoom

Job description

Galvanize is seeking an Executive Assistant to support the Global Head of Investor Partnerships and Regional Partners in San Francisco. You will manage complex calendars, coordinate international travel, prepare reports, and handle confidential communications to enable fundraising and investor activities.

This role demands discretion, superb organization, and the ability to work across senior leaders and external stakeholders.