Executive Assistant, Investor Partnerships

Galvanize; San Francisco (CA); On-site; USD 115,000 - 130,000; Full time

Benefits offered by this job

Discretionary bonus

Health coverage

401(k) matching

PTO 25 days

Wellness benefit

Professional development stipend

Parental leave

Job summary

Galvanize is seeking an Executive Assistant to support the Global Head of Investor Partnerships and Regional Partners in San Francisco. You will manage complex calendars, coordinate international travel, prepare reports, and handle confidential communications to enable fundraising and investor activities.

This role demands discretion, superb organization, and the ability to work across senior leaders and external stakeholders.

Qualifications

• Bachelor's degree or equivalent.
• 4+ years of executive-level administrative support in a fast-paced professional services environment.
• Experience managing complex calendars and travel for multiple senior executives.
• Excellent organizational skills with ability to meet tight deadlines and manage multiple priorities.
• Strong communication and interpersonal skills with discretion for confidential information.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.

Responsibilities

• Manage complex calendars for the Global Head of Investor Partnerships, Head of Americas, and Global Head of Credit Capital Formation.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare, review, and submit timely expense reports in accordance with policies.
• Coordinate internal and external meetings, materials, agendas, and logistics.
• Draft and format professional correspondence and presentations for executives.
• Organize and execute investor events and firm-sponsored activities.
• Serve as a trusted liaison with internal/external stakeholders with discretion.
• Anticipate executive needs and optimize administrative processes for efficiency.
• Collaborate with cross-functional teams to support key initiatives.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Microsoft Office

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Word

Excel

Microsoft Teams

Zoom

Job description

Executive Assistant, Investor Partnerships

About Galvanize

Galvanize is a global asset manager investing at the intersection of energy innovation, resilience, and intelligence. The firm deploys capital across seed, venture, growth, public equities, credit, and real estate, combining investmentexpertisewith deep in-house capabilities in technology, policy, and markets. Galvanize is structured to rapidlyidentifyandexecute oninvestment opportunities created by the energy transition, across all sectors of the economy.

Role

The Executive Assistant will provide exceptional administrative, operational, and strategic support to the Global Head of Investor Partnerships and two Regional Partners. As a trusted business partner to the U.S.-based Investor Partnerships leadership team, this role is responsible for managing complex calendars, global travel, meeting logistics, communications, and day-to-day business operations, enabling leaders to focus on advancing fundraising initiatives, investor relationships, and other strategic priorities.

This is a highly visible role requiring exceptional judgment, discretion, and professionalism. The successful candidate willanticipateneeds, proactively solve problems, manage competing priorities with composure, andoperateeffectively in a fast-paced, high-performance environment. The Executive Assistant will serve asa central pointof coordination across the Investor Partnerships team and collaborate closely with senior leaders, internal stakeholders, and external investors to ensure seamless execution of key activities.

Success in this role requires outstanding organizational and communication skills, meticulous attention to detail, and the ability to handle confidential information with the highest level of integrity. The Executive Assistant will play a critical role in driving operational excellence, improving team efficiency, and creating an exceptional experience for both internal partners and external stakeholders.

• Manage complex and dynamic calendars for the Global Head of Investor Partnerships, Head of Americas, and Global Head of Credit Capital Formation, prioritizing competing demands and ensuringoptimaluse of executives' time.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, visas (as applicable), and comprehensive travel itineraries whileanticipatingchanges and resolving travel issues proactively.
• Prepare, review, andsubmittimelyandaccurateexpense reports and reimbursementsin accordance withcompany policies.
• Coordinate and schedule internal and external meetings, includinglogistics, meeting materials, agendas, conference rooms, virtual meeting platforms, and follow-up action items as needed.
• Draft, proofread, and format professional correspondence, presentations, meeting agendas, and other business documents on behalf of supported executives.
• Organize and execute team meetings, offsets, investor events, and firm-sponsored events, including venue coordination, invitations, attendee communications, vendor management, and event logistics.
• Serve as a key point of contact for internal and external stakeholders, building strong working relationships whilerepresentingGalvanize with the highest level of professionalism, discretion, and enthusiasm for the firm's mission.
• Handle highly confidential and sensitive information with sound judgment, integrity, and the utmost discretion.
• Anticipate executive needs, proactivelyidentifyand resolve issues, and continuously improve administrative processes to enhance team effectiveness and operational efficiency.
• Partner closely with Executive Assistants and cross-functional teams across the firm to coordinate schedules, meetings, travel, and key business initiatives.
• Support special projects and other administrative or operational responsibilities as assigned.

Required Qualifications and Competencies

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Minimum of four years of experience providing executive-level administrative support, preferably within financial services, investment management, private equity, or a similarly fast-paced professional services environment.
• Demonstrated experience managing complex calendars, coordinating domestic and international travel, and supporting multiple senior executives with competing priorities.
• Exceptional organizational skills and meticulous attention to detail, with the ability to manage multiple priorities, meet tight deadlines, and adapt quickly in a dynamic environment.
• Proven ability toanticipateexecutive needs, exercise sound judgment, and proactivelyidentifysolutions with minimal direction.
• Strong customer service orientation with a commitment to deliveringa high-quality experience for executives, colleagues, investors, and other external stakeholders.
• Outstanding interpersonal, written, and verbal communication skills, with the ability to build trusted relationships across all levels of the organization.
• Demonstrated ability to handle highly confidential and sensitive information with professionalism, discretion, and impeccable judgment.
• Self-motivated, resourceful, and accountable, with the ability to work independently while collaborating effectively across teams.
• Advancedproficiencywith Microsoft Office Suite, particularly Outlook, PowerPoint, Word, and Excel, along with experience using virtual meeting and collaboration platforms such as Microsoft Teams and Zoom.

Compensation and Benefits

• Base salary pay band is $115,000 - $130,000. Note that salary pay bands reflect a wide range of experiencelevels andare used for both internal incumbents and new hires.
• Role is also eligible for an annual discretionary bonus
• Generous benefits package, including employer-paid health coverage options
• 401(k) plan with employer match
• 25 daysof PTO which is inclusive of vacation, personaltimeand sick leave
• Monthly wellness benefit that covers a broad range of activities
• Annual stipend for employer-sponsored professional development opportunities
• 16 weekspaid parental leave for parents of any gender

Base Salary Pay Band

$115,000 - $130,000 USD