Executive Assistant to SVP - Global Calendar & IR Ops

Palo Alto Networks, Inc.; Santa Clara (CA); On-site; USD 101,000 - 163,000; Full time

Job summary

Palo Alto Networks, Inc. is seeking an experienced Senior Administrative Partner to the SVP.

You will manage complex 3- to 6-month calendars, coordinate domestic and international travel, plan high‑impact logistics for quarterly earnings events, and oversee executive communications with discretion. This role requires exceptional calendar discipline, executive presence, and the ability to triage confidential inquiries while ensuring legal compliance.

Qualifications

• 7+ years of experience supporting senior executives, including VP/SVP level in tech or cybersecurity.
• Ability to thrive in a high‑performance environment with multiple priorities and attention to detail.
• Experience managing complex executive calendars, global travel, confidential activities, and executive communications.
• Experience coordinating executive meetings, QBRs, town halls, all hands, and cross‑functional activities.
• Executive presence with strong written and verbal communication skills for interactions with senior leaders.
• Ability to anticipate needs, think ahead, and operate with sound judgment and discretion.
• Highly organized with strong prioritization and project management abilities.
• Proficiency with Google Workspace, enterprise calendaring, and expense systems like Concur.
• Bachelor's degree or equivalent practical experience.

Responsibilities

• Provide sophisticated administrative support to the SVP, managing 3‑ to 6‑month calendars and travel logistics.
• Orchestrate logistics for quarterly earnings events, WAR rooms, catering, IT/Security, and callback scheduling.
• Plan and execute end‑to‑end logistics for domestic/international investor events and high‑level meetings.
• Manage conference logistics, executive registrations, virtual platforms, and briefing books.
• Direct primary IR communications, triage inquiries, and ensure compliance with legal protocols.
• Oversee CRM data entry and investor engagement records in Nasdaq IR Insight.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Prioritization

Project management

Attention to detail

Google Workspace

Concur

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Concur

Nasdaq IR Insight

SAP Ariba

Job description

Palo Alto Networks, Inc. is seeking an experienced Senior Administrative Partner to the SVP.

You will manage complex 3- to 6-month calendars, coordinate domestic and international travel, plan high‑impact logistics for quarterly earnings events, and oversee executive communications with discretion. This role requires exceptional calendar discipline, executive presence, and the ability to triage confidential inquiries while ensuring legal compliance.