Strategic Executive Assistant, Student Affairs

UW-Whitewater; Whitewater (WI); On-site; USD 43,000 - 47,000; Full time

Job summary

University of Wisconsin-Whitewater seeks an Executive Assistant for Student Affairs to support the Vice Chancellor and AVP. The role manages sensitive matters, coordinates divisional tasks, and handles travel, agendas, and confidential correspondence.

The position supports HR processes, maintains records, and facilitates communication across colleges, departments, and Chancellor’s staff. Strong organizational and communication skills are essential.

Qualifications

• Strong interpersonal and written communication skills.
• Experience with bookkeeping and data management.
• Demonstrated experience with Microsoft Excel.
• Crisis management skills and handling confidential information.
• Ability to manage multiple priorities and tasks simultaneously.

Responsibilities

• Monitor budgets, review expenditures, and approve actions.
• Develop communications between internal and external stakeholders.
• Organize and maintain confidential records and files.
• Schedule meetings, conferences, and travel logistics for leadership.
• Coordinate division events and assist with HR-related processes.

Skills

Interpersonal communication

Written communication

Bookkeeping

Data management

Microsoft Excel

Crisis management

Research for literature

Attention to detail

Multi-tasking

Event planning

Education

Associate's Degree

Tools

Workday

Job description

University of Wisconsin-Whitewater seeks an Executive Assistant for Student Affairs to support the Vice Chancellor and AVP. The role manages sensitive matters, coordinates divisional tasks, and handles travel, agendas, and confidential correspondence.

The position supports HR processes, maintains records, and facilitates communication across colleges, departments, and Chancellor’s staff. Strong organizational and communication skills are essential.