Senior Executive Assistant, Provost Office

The Chronicle Of Higher Education, Inc.; Whitewater (WI); On-site; USD 49,000 - 55,000; Full time

Job summary

The University of Wisconsin-Whitewater is seeking an Executive Assistant II for the Office of the Provost. This role provides executive administration and office support, reporting to the Associate Provost.

It requires in-person presence and supports recruitment, budgets, and academic affairs operations. Responsibilities include managing calendars, coordinating travel, preparing reports, handling confidential personnel files, and ensuring compliance with university policies.

Qualifications

• High school diploma or equivalent.
• Knowledge of standard office methods and procedures.
• Excellent oral and written communication skills appropriate for an executive office in higher education.
• Ability to work collaboratively and flexibly in a team environment.
• Ability to work independently and establish priorities to meet the demands of the position.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other software used to schedule and organize meetings, manage records, and prepare reports and presentations.

Responsibilities

• Coordinates and manages complex scheduling, meetings, conferences, and travel arrangements for Academic Affairs leadership, including prioritization of competing demands.
• Reviews, prioritizes, and responds to correspondence, inquiries, and reports; researches issues and recommends actions.
• Prepares institutional reports and documentation for submission with accuracy and deadlines.
• Develops communications between internal and external stakeholders on academic affairs matters.
• Provides planning and administrative support for Provost Office recruitment and hiring activities.

Skills

Excellent communication

Team collaboration

Independent prioritization

Scheduling & document preparation

Education

High school diploma

Associate's or bachelor's degree

Tools

Microsoft Office

Scheduling software

Job description

The University of Wisconsin-Whitewater is seeking an Executive Assistant II for the Office of the Provost. This role provides executive administration and office support, reporting to the Associate Provost.

It requires in-person presence and supports recruitment, budgets, and academic affairs operations. Responsibilities include managing calendars, coordinating travel, preparing reports, handling confidential personnel files, and ensuring compliance with university policies.