Executive Assistant to Student Affairs Leader & Operations

University of Wisconsin Colleges; Whitewater (WI); On-site; USD 42,800 - 47,000; Full time

Job summary

University of Wisconsin-Whitewater invites applications for an Executive Assistant for Student Affairs. This regular, full-time role supports the Vice Chancellor and AVP for Student Affairs, handling confidential tasks, scheduling, travel planning, agendas, and minutes.

The position requires strong interpersonal and written communication, experience with budgets and HR processes, and the ability to manage multiple priorities, events, and sensitive information, including some evenings and

Qualifications

• Strong interpersonal and written communication skills; demonstrated ability to interact effectively with a wide range of people/stakeholders.
• Experience with bookkeeping and data management; demonstrated experience with Microsoft Excel.
• Demonstrated experience reconciling financials and budgets in Workday.
• Demonstrated crisis management skills; maintain sensitive and confidential information.
• Demonstrated ability to independently find answers to constituent and staff questions or concerns.
• Demonstrated attention to detail and ability to refine processes and procedures.
• Ability to handle multiple priorities concurrently.
• Demonstrated experience with event planning and related logistical management skills.
• Must have availability to work some evenings and weekends.

Responsibilities

• Monitors budgets and reviews and approves expenditures.
• Compiles, screens, and evaluates correspondence and reports and recommends actions.
• Develops and facilitates communications of varying complexity between various internal and external stakeholders.
• Manages the organization, auditing, security, and confidentiality of records and files.
• Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position.
• Serve as liaison between the Division of Student Affairs and Colleges, Departments, and Chancellor’s staff.
• Coordinate Division-wide reporting processes and annual events.

Skills

Interpersonal communication

Written communication

Crisis management

Attention to detail

Multitasking

Event planning

Literature research

Evening/weekend availability

Policy interpretation

Education

Associate's Degree

Tools

Microsoft Excel

Workday

Job description

University of Wisconsin-Whitewater invites applications for an Executive Assistant for Student Affairs. This regular, full-time role supports the Vice Chancellor and AVP for Student Affairs, handling confidential tasks, scheduling, travel planning, agendas, and minutes.

The position requires strong interpersonal and written communication, experience with budgets and HR processes, and the ability to manage multiple priorities, events, and sensitive information, including some evenings and