Strategic Executive Assistant for HR & Finance Leaders

Sakata Seed America, Inc.; Woodland (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Plan + Company Match

Holiday Bonus

Tuition Reimbursement

Paid Vacation

Job summary

Sakata Seed America, Inc. is seeking an Executive Assistant to support the Associate Director of Corporate Administration and Directors of HR and Finance in Woodland, CA.

The role balances confidential HR/finance responsibilities with corporate administration duties across governance and Board communications. Responsibilities include calendar management, communications, travel, meeting prep, and reporting while ensuring adherence to executive standards and governance practices.

Qualifications

• Bachelor’s degree in a related discipline strongly preferred.
• Minimum of 3 years of administrative support experience required.
• Experience in seed/ornamentals/produce industry desirable.

Responsibilities

• Calendar management: manage calendars, schedule and prioritize meetings and events.
• Communications: serve as central point of contact for leaders’ communications and drafts.
• Travel arrangements: plan flights, accommodations and ground transport with detailed itineraries.
• Task prioritization: prioritize tasks and provide reminders for commitments.
• Meeting and report preparation: coordinate logistics, agendas, notes, and follow-ups.
• Confidential information management: handle sensitive documents with discretion.
• Financial oversight: monitor budgets and coordinate reporting.
• Document organization: maintain organized files and data.
• Board materials: prepare governance documents and shareholder communications.
• Relationship management: liaise with internal and external stakeholders.
• Gatekeeping and access management: manage meeting requests and communications.
• Executive presence: act as representative in leaders' absence.
• Compliance: support legal and regulatory obligations.
• Strategic planning: assist in long-term planning and initiatives.
• KPI tracking and reporting: prepare monthly performance reports.
• Event planning: coordinate events and meetings.

Skills

Confidentiality

Attention to Detail

Effective Communication

Resilience

Autonomy

Efficiency

Emotional Intelligence

Interpersonal Skills

Resourcefulness

Technical Proficiency

Analytical Expertise

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Sakata Seed America, Inc. is seeking an Executive Assistant to support the Associate Director of Corporate Administration and Directors of HR and Finance in Woodland, CA.

The role balances confidential HR/finance responsibilities with corporate administration duties across governance and Board communications. Responsibilities include calendar management, communications, travel, meeting prep, and reporting while ensuring adherence to executive standards and governance practices.