Strategic Executive Assistant & Governance Support

Sakata Seed America, Inc.; Woodland (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Sakata Seed America, Inc. seeks an Executive Assistant to support the Vice President, Director of IT, and the Corporate Administration team. You will manage calendars, communications, travel, and document governance in alignment with executive standards.

Role requires discretion, strong judgment, and the ability to balance independent ownership with collaborative execution of corporate priorities across the Executive Office.

Qualifications

• Bachelor’s degree preferred; substantial admin experience may be considered.
• Minimum 3 years of administrative support experience.
• Experience in seed, ornamentals, or produce desirable.
• English language proficiency; Japanese or Spanish is a plus.

Responsibilities

• Calendar management: schedule, organize, and prioritize meetings and events for leaders.
• Communications: manage correspondence; draft and review communications; escalate governance matters.
• Travel arrangements: book flights, lodging, transport; prepare itineraries.
• Task prioritization: manage deadlines and provide timely reminders.
• Meetings: coordinate agendas, materials, notes; post‑meeting follow‑ups.
• Confidential information management: handle sensitive data with discretion.
• Financial oversight: assist with budgets, CAPEX reporting, and reporting alignment.
• Document organization: maintain and organize leaders’ files for easy access.
• Board relations: prepare governance documents and board materials.
• Relationship management: liaise with internal/external stakeholders.
• Gatekeeping and access management: manage meeting requests and escalate as needed.
• Executive presence: act as representative in leaders' absence.
• Compliance: support regulatory and corporate obligations.
• Strategic planning: assist with long‑term planning and initiatives.
• Organizational coordination: support leadership teams and KPI reporting.
• Event planning: plan and coordinate events and meetings.
• Professional development: pursue workshops and training.
• Process improvement: suggest and apply admin process improvements.
• Additional duties: take on special projects as needed.

Skills

Confidentiality

Attention to detail

Effective communication

Resilience

Autonomy

Efficiency

Emotional intelligence

Interpersonal skills

Resourcefulness

Technical proficiency

Analytical expertise

Education

Bachelor’s degree in related discipline

Tools

Microsoft Office

Job description

Sakata Seed America, Inc. seeks an Executive Assistant to support the Vice President, Director of IT, and the Corporate Administration team. You will manage calendars, communications, travel, and document governance in alignment with executive standards.

Role requires discretion, strong judgment, and the ability to balance independent ownership with collaborative execution of corporate priorities across the Executive Office.