Strategic Executive Assistant for AI & Robotics Leadership

xdof, Inc.; San Mateo, Northern (CA, KY); Hybrid; USD 95,000 - 140,000; Full time

Job summary

XDOF in San Mateo, CA, seeks a high-agency Executive Assistant to amplify the impact of the executive team. You’ll shield attention, triage information flow, and bring structure to ambiguity while supporting the CEO, CTO, and COO as needed.

You’ll coordinate calendars, travel, meetings, and critical logistics, use AI tools to increase efficiency, and help with planning, onboarding, and cross-functional collaboration. Mandarin fluency is a plus.

Qualifications

• Experience supporting senior executives in fast-paced settings.
• Ability to manage calendars, emails, and information flow with judgment.
• Strong discretion and confidentiality.
• Fluency or strong proficiency in Mandarin.
• Interest in robotics, AI, and tech operations.

Responsibilities

• Manage executive priorities and calendars with high judgment.
• Coordinate communications, travel, and logistics with discretion.
• Prepare meetings, capture decisions, and drive follow-through.
• Leverage AI tools to improve efficiency and reliability.
• Support planning, leadership meetings, offsites, recruiting, and onboarding as needed.

Skills

Executive support

High agency

Discretion

Confidentiality

Mandarin

Clear communication

Job description

XDOF in San Mateo, CA, seeks a high-agency Executive Assistant to amplify the impact of the executive team. You’ll shield attention, triage information flow, and bring structure to ambiguity while supporting the CEO, CTO, and COO as needed.

You’ll coordinate calendars, travel, meetings, and critical logistics, use AI tools to increase efficiency, and help with planning, onboarding, and cross-functional collaboration. Mandarin fluency is a plus.