Executive Assistant to Founders

Dyna Robotics; Redwood City (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Direct exposure to founders

Autonomy from day one

Job summary

Dyna Robotics is seeking an experienced Executive Assistant to serve as the operational backbone for the founders and the office. This high-urgency role demands initiative, flawless organization, and strong judgment to keep executives focused on building innovative robotics solutions.

You will coordinate calendars, meetings, travel, and events, while liaising with teams, customers, investors, and partners. This role requires on-site presence in Redwood City and occasional travel.

Qualifications

• 3+ years in executive support or operations in fast-paced tech startups.
• Strong organizational and multitasking abilities with attention to detail.
• Able to anticipate problems and work with limited direction.
• Excellent communication with founders, teams, and external partners.

Responsibilities

• Manage and protect founders' calendars, prioritize requests, resolve conflicts.
• Coordinate internal and external meetings, demos, travel, and visits; handle logistics.
• Serve as main liaison between founders, teams, customers, investors, and partners.
• Track action items and follow-ups to prevent missed commitments.
• Plan domestic and international travel, team events, and office logistics.

Skills

Executive support

Operations coordination

Fast-paced environment

Highly organized

Autonomy and judgment

Adaptability

Excellent communication

Discretion and trustworthiness

On-site in Redwood City

Job description

Dyna Robotics builds general-purpose robots powered by a proprietary embodied AI foundation model with top-in-industry generalization and real-world performance. Already deployed with customers across multiple industries, our robots do commercial-grade work in the physical world. Our team comes from Google DeepMind, Meta, and Cruise, and we're backed by CRV, First Round, and other leading investors.

About the Role

You’ll be the operational backbone for our founders and the office. This is a high-urgency, high-autonomy role: things change by the hour, and we need someone who handles them without being chased. You’ll own the details so the team can focus on building.

What You’ll Do

Executive support and coordination

• Manage and protect the founders' calendars, prioritize competing requests, and resolve conflicts quickly.

• Coordinate internal and external meetings, customer demos, and visits, including logistics, preparation, and follow-up.

• Serve as a key point of contact between the founders and internal teams, customers, investors, and external partners.

• Track action items and commitments, ensuring important follow-ups don't get lost.

Travel, Events & Ops

• Own domestic and international travel arrangements, including itineraries, last-minute changes, and rebooking.

• Plan and execute team offsites, company events, and other activities end to end.

• Source, negotiate with, and manage vendors for events and office needs.

• Help coordinate office logistics and day-to-day operational needs as they arise.

Special Projects

• Support recruiting coordination, candidate visits, and interview logistics.

• Partner with the founders and broader team on special projects and ad hoc initiatives.

• Spot operational gaps, proactively solve problems, and take ownership of tasks that don't have an obvious owner.

What You’ll Bring

• 3+ years of experience in executive support, executive operations, or a similarly fast-paced role. Experience in tech startups, venture capital, investment banking, or consulting is a plus.

• Extremely fast and reliable. You move with urgency, follow through on commitments, and don't need to be chased.

• High autonomy and strong judgment. You're comfortable making decisions independently, anticipating problems, and figuring things out with limited direction.

• Exceptionally organized. You can manage competing priorities, keep track of the smallest details, and make sure nothing falls through the cracks.

• Adaptable and resourceful. You're comfortable with ambiguity, changing priorities, and tasks that don't fit neatly into a job description.

• Excellent communicator. You're clear, concise, and professional with founders, teammates, investors, vendors, and visitors.

• Discreet and trustworthy. You handle confidential and sensitive information with sound judgment and professionalism.

• Able to work on-site in Redwood City and travel occasionally.

What We Offer

• Direct exposure to the founders and a front-row seat at a fast-growing robotics company

• Meaningful autonomy and ownership from day one.

At Dyna Robotics, we build technology for the real world, which requires a team as diverse as the environments our robots inhabit. We are an equal opportunity employer committed to technical rigor and mutual respect.

Don’t let a checklist stop you. Data shows that underrepresented groups often only apply if they meet 100% of the criteria. We value problem-solving and grit over keyword matching. If you’re passionate about robotics, no matter your discipline, we want to hear from you, even if you don't check every box.