Education & Public Programs Coordinator

Lacma; Los Angeles, Northern (CA, KY); Hybrid; USD 40,000 - 43,000; Full time

Benefits offered by this job

Pension plan

Job summary

LACMA is seeking an Education & Public Programs Coordinator to provide high-level, confidential support to the SVP of Education, Public Programs, and Regional Partnerships in Los Angeles. You will manage calendars, travel logistics, meeting planning, and documentation for a range of programs and partnerships.

The role requires strong organizational and communication skills, proficiency in Google Suite and Zoom, and the ability to handle sensitive information with discretion.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience in art history, museum education, or museum studies.
• Minimum 3 years of related administrative experience, preferably in an art museum.
• Excellent organizational, communication, writing, proofreading, and interpersonal skills with exceptional attention to detail.

Responsibilities

• Oversee the SVP’s complex calendar, auditing schedule conflicts and protecting strategic time.
• Coordinate all executive travel, including domestic and international flights, lodging, and ground transportation.
• Organize meeting logistics across virtual and in-person settings, including Zoom links, invites, agendas, and meeting notes.
• Prepare papers, correspondence, and presentations to support projects, programs, exhibitions, and fundraising efforts.
• Manage incoming calls, voicemails, mail, and email for the Education & Public Programs department.
• Assist with VIP visitors, tours, refreshments, ticketing, and related logistics.
• Handle expense reports, vendor invoices, and general administrative tasks.

Skills

Organizational skills

Written communication

Interpersonal skills

Attention to detail

Google Suite

Zoom

Education

Bachelor's degree in art history / museum studies

Tools

Microsoft Office

Job description

Education & Public Programs Coordinator (Regular, Full-Time)

Education & Public Programs

Reporting to the Senior Vice President of Education, Public Programs, and Regional Partnerships, the Education & Public Programs Coordinator provides high-level, confidential support to the SVP. In addition to managing the SVP’s calendar, travel logistics, and daily administrative needs, this position works collaboratively with all levels of management and staff to support Education, Public Programs, and Regional Partnership projects.

Responsibilities:

Oversee the Senior Vice President’s complex calendar, proactively auditing schedule conflicts, organizing meeting requests, and protecting strategic focus time.

Coordinate all executive travel, including domestic and international flights, lodging, ground transportation, and daily itineraries.

Organize meeting logistics across virtual and in-person settings, including creating Zoom links, handling calendar invites, preparing agendas, and attending meetings to record notes and action items as needed.

Conduct research, compile data, and prepare papers, correspondence, and presentations to support the SVP’s projects, programs, exhibitions, and fundraising efforts.

Serve as an active daily timekeeper for the SVP, managing meeting transitions to ensure punctual attendance and on-time departures.

Assist with VIP visitors and tour requests, including greeting and guiding visitors and managing refreshments, ticketing, parking validations, and reservations as needed.

Handle financial and operational processing, including expense reports, travel reimbursements, vendor invoices, office supply purchasing, facility/IT work orders, and general administrative correspondence.

Proactively anticipate the SVP’s administrative needs to ensure the seamless daily operation of the Executive Office.

Manage incoming calls, voicemails, mail, and email on behalf of the Education & Public Programs department.

Collaborate with Development to plan, schedule, and document meetings and outings for the Board of Trustees Education Committee.

Assist with planning and facilitating internal activities and discussions for the Education & Public Programs department.

Perform other duties as assigned in support of departmental and institutional goals.

The expected hourly range for this Los Angeles, CA-based position is $28.85 - $31.25 , subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.

LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.

Qualifications:

Bachelor’s degree or equivalent combination of education and experience, preferably in art history, museum education, or museum studies.

Minimum 3 years of related administrative experience, preferably in an art museum.

Excellent organizational, communication, writing, proofreading, and interpersonal skills with exceptional attention to detail.

Proficiency in Google Suite, Microsoft Office Suite, and Zoom, and a minimum typing speed of 50 wpm.

Must be able to work occasional extended hours and weekends.

Knowledge of Los Angeles’ local community, art, history, and culture and local, national and international arts patrons, funders, leaders, professionals, dealers and artists, or proven aptitude for comprehending quickly and operating within a complex network of high-level stakeholders.

Demonstrated experience collaborating effectively across departments and organizational levels in a professional environment.

Demonstrated experience managing multiple concurrent priorities and deadlines while handling sensitive or confidential information appropriately