Strategic Executive Assistant & Corporate Secretary

Lakeside co; North Olmsted (OH); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Dental & vision

Disability & life

Paid time off

Paid holidays

Professional development

Job summary

Lakeside Chautauqua seeks an Executive Assistant & Corporate Secretary to partner with the President & CEO, manage executive priorities, and oversee governance activities. This role coordinates with senior leadership, the Board of Directors, and external partners, ensuring confidential handling of sensitive information and strategic communications.

The successful candidate will excel in organization, discretion, and leveraging AI tools within Microsoft 365 and CRM systems, while supporting

Qualifications

• Exceptional written, verbal, and interpersonal communication skills.
• Advanced organizational, project management, and time-management abilities.
• Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience utilizing CRM, donor management, or database platforms.
• Ability to leverage AI-powered business productivity tools to improve efficiency, research, communications, and workflow management.
• Strong internet research, problem-solving, and analytical skills.
• Proven ability to manage confidential and sensitive information with integrity.
• Ability to prioritize competing demands and adapt to changing priorities.
• Excellent relationship-building and stakeholder management skills.
• Ability to prepare meeting agendas, correspondence, reports, presentations, and meeting minutes.
• Ability to interpret policies, procedures, governance documents, and organizational records.
• Ability to work independently while collaborating effectively across departments.

Responsibilities

• Manage the President & CEO's calendar, schedule, priorities, and daily workflow.
• Coordinate and prepare agendas, briefing materials, correspondence, and presentations.
• Serve as the primary liaison between the President & CEO and internal and external stakeholders.
• Monitor and facilitate the flow of information among senior leadership and organizational departments.
• Coordinate travel arrangements, itineraries, accommodations, and related logistics.
• Process expense reports, credit card reconciliations, and administrative records.
• Anticipate executive needs and proactively resolve scheduling conflicts and operational challenges.
• Assist with special projects, research, and strategic initiatives as assigned.
• Serve as Corporate Secretary for the Association Board of Directors.
• Attend board meetings and prepare accurate meeting minutes in a timely manner.
• Manage the board portal and governance technology platforms, including Diligent or similar systems.
• Coordinate new board member onboarding, orientation, and governance training.
• Support donor prospect research, cultivation activities, stewardship efforts, and relationship management initiatives.
• Maintain accurate constituent, donor, and stakeholder information within CRM platforms.
• Assist with executive communications to donors, community leaders, residents, and key stakeholders.
• Organize and coordinate internal meetings, retreats, and special events.
• Greet and assist guests, residents, board members, donors, and visitors with professionalism.
• Manage departmental records, electronic filing systems, databases, and document retention processes.
• Recommend and implement administrative process improvements and technology solutions that increase organizational efficiency.

Skills

Communication

Organization

MS 365 proficiency

CRM/donor management

AI-powered tools

Governance & compliance

Confidential info handling

Cross-functional collaboration

Meeting minutes & agendas

Policy interpretation

Independent yet collaborative

Tools

Diligent

SharePoint

CRM platforms

Job description

Lakeside Chautauqua seeks an Executive Assistant & Corporate Secretary to partner with the President & CEO, manage executive priorities, and oversee governance activities. This role coordinates with senior leadership, the Board of Directors, and external partners, ensuring confidential handling of sensitive information and strategic communications.

The successful candidate will excel in organization, discretion, and leveraging AI tools within Microsoft 365 and CRM systems, while supporting