Strategic Executive Assistant | Calendar & Travel Lead

Hodges Transportation, Inc.; Silver Springs (NV); On-site; USD 55,000 - 65,000; Full time

Job summary

NATC/Hodges Transportation, Inc. is seeking an experienced Executive Assistant for our Silver Springs, NV location. The role focuses on managing schedules, travel arrangements, and preparing materials for executive meetings in a fast-paced environment.

Ideal candidates will demonstrate strong organizational and communication skills, discretion, and the ability to handle confidential information while coordinating with program managers and front desk duties as needed.

Qualifications

• Bachelor's degree or equivalent experience required; 2+ years in an EA/Administrative role preferred.
• Associate's degree with 4+ years EA/Administrative experience also acceptable.
• High school diploma with 6+ years of progressively responsible EA/Administrative experience accepted.

Responsibilities

• Manage executive schedules and calendars, vet meeting requests, and prioritize priorities.
• Arrange travel, prepare meeting materials and conference rooms, and greet visitors.
• Draft correspondence, produce documents, and maintain information flow with confidentiality.
• Prepare and distribute meeting minutes and action items; secure information via backups.
• Support front desk duties and assist in office operations as needed.
• Represent the executive in meetings when delegated and handle communications.

Skills

Discretion

Communication proficiency

Organizational skills

Time management

Collaboration

Confidentiality

Adaptability

Independent decision making

Education

Bachelor's degree in Business, Communications, Government & International Politics, Political Science, or related field

Associate's degree in related field

High school diploma or GED

Tools

Microsoft Office Suite

Job description

NATC/Hodges Transportation, Inc. is seeking an experienced Executive Assistant for our Silver Springs, NV location. The role focuses on managing schedules, travel arrangements, and preparing materials for executive meetings in a fast-paced environment.

Ideal candidates will demonstrate strong organizational and communication skills, discretion, and the ability to handle confidential information while coordinating with program managers and front desk duties as needed.