Executive Assistant to CEO - Calendar & Board Support

Miami-Childrens-Museum-Inc; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Miami Children's Museum is seeking a polished Executive Assistant to partner with our CEO. In this highly visible role, you’ll manage the CEO’s calendar, coordinate meetings and travel, and ensure leadership stays organized, informed, and prepared.

The successful candidate will bring at least five years of executive support experience, expert MS Office skills, outstanding written and verbal communication, and a disciplined, discreet approach to handling confidential information.

Qualifications

• 5+ years of high-level administrative or executive support.
• Proficient with Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Anticipate scheduling needs, address conflicts, and stay ahead of deadlines.
• Coordinate meetings from start to finish, including room bookings and materials.
• Prepare polished reports, memos, and executive correspondence.
• Compile information, proofread documents, and ensure accuracy for leadership.
• Maintain flow of information between CEO and leadership team.
• Coordinate Board meetings, prepare board packages, and record minutes.
• Track action items and follow up on priorities.
• Handle confidential information with sound judgment and discretion.
• Support special projects that benefit the CEO and organization.

Skills

Executive support

Time management

Communication

Discretion & confidentiality

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Miami Children's Museum is seeking a polished Executive Assistant to partner with our CEO. In this highly visible role, you’ll manage the CEO’s calendar, coordinate meetings and travel, and ensure leadership stays organized, informed, and prepared.

The successful candidate will bring at least five years of executive support experience, expert MS Office skills, outstanding written and verbal communication, and a disciplined, discreet approach to handling confidential information.