Strategic Executive Assistant & Board Liaison

People Working Cooperatively Inc; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

The Executive Assistant at People Working Cooperatively Inc provides high-level administrative and strategic support to the President, coordinating calendars, meetings, and board activities, and serving as a liaison to staff, donors, and external stakeholders.

This role requires discretion, strong organization, and adept written and verbal communication in a nonprofit setting, with collaboration across departments to advance organizational priorities.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 5+ years of progressively responsible executive administrative support.
• Experience supporting senior executives, CEOs, or executive leadership teams.
• Nonprofit experience preferred.
• Experience supporting a Board of Directors is highly desirable.
• High level of professionalism and discretion.
• Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with virtual meeting platforms and document management systems.
• Strong interpersonal skills with the ability to interact confidently with executives, board members, donors, community leaders, and employees.

Responsibilities

• Manage the President's complex calendar, scheduling meetings, and organizational commitments.
• Align grant funding, individual giving, marketing, and engagement strategies to maximize revenue and mission visibility.
• Identify growth opportunities and recommend strategic improvements.
• Coordinate Board and committee meetings; prepare agendas and board packets.
• Record meeting minutes and maintain official records; manage board calendars and communications.
• Assist with board orientation and governance documentation.
• Coordinate organization-wide projects on behalf of executive leadership.
• Maintain confidential files and organizational records.
• Draft executive communications including announcements, letters, presentations, and reports.
• Foster positive relationships while representing the executive office professionally.
• Coordinate executive office operations; onboarding executive leadership and board members.
• Maintain confidentiality of personnel, financial, legal, and organizational information.

Skills

Executive support

Board liaison

Project coordination

Communication

Discretion

Interpersonal skills

Multitasking

Calendar management

Education

Associate's degree

Bachelor's degree in business administration, communications, public Administration, or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Virtual meeting platforms

Document management systems

Job description

The Executive Assistant at People Working Cooperatively Inc provides high-level administrative and strategic support to the President, coordinating calendars, meetings, and board activities, and serving as a liaison to staff, donors, and external stakeholders.

This role requires discretion, strong organization, and adept written and verbal communication in a nonprofit setting, with collaboration across departments to advance organizational priorities.