Strategic Executive Assistant & AI Productivity Specialist

Acqualina Resort & Residences on the Beach; Florida; On-site; USD 85,000 - 135,000; Full time

Job summary

Acqualina Resort & Residences on the Beach in Florida seeks an Executive Assistant to the CEO who will balance strategic initiatives with high-level administrative duties, coordinating financial and administrative activities, research, and premier events.

The role emphasizes AI-enabled productivity, accurate reporting, and thoughtful calendar management, requiring 5–10 years supporting C-suite leaders in luxury hospitality or related sectors.

Qualifications

• Bachelor's degree in a related field is required.
• 5–10 years of C-suite support experience.
• Experience coordinating executive meetings and VIP events.
• Experience assisting with accounting and financial reporting.
• Proficiency in AI tools and productivity platforms.

Responsibilities

• Provide high-level support to the CEO and manage executive priorities.
• Coordinate financial and administrative activities and reporting.
• Conduct independent research and prepare executive summaries.
• Plan and coordinate high-profile events and travel itineraries.
• Leverage AI to improve productivity, reporting and decision-making.
• Prepare board presentations and meeting notes; track action items.

Skills

Executive support

Calendar management

Financial reporting

Research analysis

Event coordination

AI productivity

Budget tracking

Vendor liaison

Confidentiality

Education

Bachelor's degree

PM certification

AI certifications

Tools

QuickBooks

Microsoft Excel

Microsoft Dynamics

Oracle

SAP

Job description

Acqualina Resort & Residences on the Beach in Florida seeks an Executive Assistant to the CEO who will balance strategic initiatives with high-level administrative duties, coordinating financial and administrative activities, research, and premier events.

The role emphasizes AI-enabled productivity, accurate reporting, and thoughtful calendar management, requiring 5–10 years supporting C-suite leaders in luxury hospitality or related sectors.