Strategic Executive Assistant - Admin & HR Support

Oregon Department of Transportation; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

11 paid holidays

Flexible work schedules

Paid leave

Public Service Loan Forgiveness

Job summary

Oregon Department of Transportation in Salem seeks an Executive Assistant to support the Administrative Services Unit and coordinate with managers across the organization. You will manage calendars, arrange travel, prepare confidential HR documents, and assist with recruitment while maintaining accuracy and diplomacy.

This role requires strong clerical experience, proficiency with office systems, and the ability to handle sensitive information.

Qualifications

• Three years of clerical/secretarial experience, including one year at a full performance level.
• Courses or training in office occupations or office technology may substitute for up to one year of the clerical/secretarial experience.
• Experience using HR systems such as Workday.

Responsibilities

• Coordinate and maintain managers’ calendars, meetings, schedules and deadlines.
• Provide meeting support by creating agendas, tracking tasks and coordinating logistics.
• Assist with travel planning—booking hotels, vehicles and flights.
• Handle confidential documents requiring tact and diplomacy.
• Prepare, track, and file human resources documents; support recruitment processes.
• Coordinate and maintain position descriptions for clarity and consistency.
• Manage computer assets, replacement schedules, inventories and related documentation.
• Compose and format documents from various sources.
• Develop, review and maintain guides and desk procedures.

Skills

Clerical experience

Secretarial work

Word processing

Education

Office occupations courses

Tools

Workday

Job description

Oregon Department of Transportation in Salem seeks an Executive Assistant to support the Administrative Services Unit and coordinate with managers across the organization. You will manage calendars, arrange travel, prepare confidential HR documents, and assist with recruitment while maintaining accuracy and diplomacy.

This role requires strong clerical experience, proficiency with office systems, and the ability to handle sensitive information.