Office Coordinator – Public Service (Flexible Hours)

State of Oregon

Northern (KY)

Hybrid

USD 39,000 - 53,000

Full time

4 days ago

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Benefits offered by this job

11 paid holidays a year

Flexible work schedules

Paid leave

Job summary

Oregon Department of Transportation’s Yoncalla office is seeking an Office Coordinator to handle essential clerical and administrative tasks for the Maintenance Section. You will prioritize daily work, support staff, prepare clear reports, and ensure compliance with policies and laws in a busy office setting.

responsibilities include greeting the public, processing mail, updating records in Microsoft 365, and tracking budgets and invoices.

Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
An associate degree in any field.
An equivalent combination of education and experience.

Responsibilities

Manage and coordinate the office’s workload to ensure efficient movement of tasks in and out.
Establish priorities to ensure tasks are completed accurately and on deadline.
Provide primary administrative, business and clerical support for the maintenance office.
Prepare, edit and distribute correspondence, reports, forms, legal documents and contracts.
Train staff in new or updated policies and procedures.
Greet the public, answer and screen calls, and direct inquiries using knowledge of maintenance operations.
Process mail, maintain files and manuals, and update information using Microsoft 365 and other systems.
Track budgets, process invoices, and stay current on procurement requirements, contracts and timelines.