Strategic Executive Assistant

Sutton Engineering, LLC; Plano (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Sutton Engineering, LLC in Plano, TX, seeks a Strategic Executive Assistant to the CEO who can operate at high speed and adapt to shifting priorities.

This role is not a calendar-and-email job; you will become a trusted extension of the CEO, handling complex scheduling, travel, and internal/external communications with discretion.

The ideal candidate has supported an entrepreneur or owner-operator, thrives under ambiguity, and helps drive quarterly Rocks and executive-level initiatives.

Qualifications

• Experience supporting a founder, entrepreneur, or owner-operator.
• Meticulous attention to detail in interruption-heavy environments.
• Strong written and verbal communication skills.
• Discretion with confidential information.
• Calm, adaptable presence energized by change.
• Comfort taking direction while anticipating next steps.

Responsibilities

• Manage complex calendars, travel, and competing priorities in real time.
• Gatekeeper and extension of the CEO's voice in internal and external communications.
• Track commitments, follow-ups, and action items from meetings and coaching sessions.
• Help keep quarterly priorities (“Rocks”), scorecards, and accountability structures on track.
• Anticipate needs before being asked, and adjust smoothly when plans change without notice.
• Draft correspondence, prepare materials, and represent the CEO's judgment with professionalism and discretion.

Skills

Executive support

Calendar management

Communications

Discretion

Adaptability

Job description

Job Description

Job Description

** Strategic Executive Assistant to the CEO**

_ Sutton Engineering, LLC | Plano, TX_

** About Us**

Sutton Engineering is an elite MEP engineering firm specializing in data centers and mission-critical infrastructure. We're a fast-growing company built on collaboration, hospitality, and an uncompromising pursuit of excellence — and we're looking for someone who thrives in that kind of environment, not just tolerates it.

** About the Role**

We're hiring a highly detail-oriented, adaptable Strategic Executive Assistant to work directly alongside our CEO. This isn't a traditional calendar-and-email role — we need someone who can genuinely orbit around a fast-moving entrepreneur, absorb shifting priorities without losing a step, and become a trusted extension of his day-to-day decision-making.

The ideal candidate has previously supported an entrepreneur or business owner (not just a corporate executive) and understands the pace, ambiguity, and constant recalibration that comes with that world. Familiarity with EOS (Entrepreneurial Operating System), Strategic Coach, or Vistage is a strong plus — even partial exposure means less ramp-up time and a shared language from day one.

** What You'll Do**

• Manage complex calendars, travel, and competing priorities in real time
• Act as a gatekeeper and extension of the CEO's voice in internal and external communications
• Track commitments, follow-ups, and action items generated in fast-moving meetings and coaching sessions
• Help keep quarterly priorities (“Rocks”), scorecards, and accountability structures on track
• Anticipate needs before being asked, and adjust smoothly when plans change without notice
• Draft correspondence, prepare materials, and represent the CEO's judgment with professionalism and discretion

** What We're Looking For**

• Experience supporting a founder, entrepreneur, or owner-operator
• Meticulous attention to detail paired with genuine comfort in unpredictable, interruption-heavy environments
• Strong written and verbal communication skills
• Discretion and sound judgment with confidential information
• A calm, adaptable presence — energized by change rather than thrown off by it
• Comfortable taking direction and operating within someone else's priorities, while still thinking a step ahead

** Our Core Values**

• Collaborative
• Hospitality
• Pursuit of Excellence
• Innovative
• Engaged

_ If you've ever wished you could be the person who makes a busy entrepreneur's world run more smoothly — anticipating what's needed, catching the details, and keeping pace no matter how fast things move — we'd love to hear from you._

Company Description

Sutton Engineering, LLC - MEP Design Firm focusing on mechanical, electrical and plumbing engineering, project management - working in the Mission Critical Market Sector. We value THE TEAM approach collaborating with clients, architects, and multi-disciplined design teams. Sutton Engineering is committed to bring the spirit of innovation and communication to all clients.

Company Description

Sutton Engineering, LLC - MEP Design Firm focusing on mechanical, electrical and plumbing engineering, project management - working in the Mission Critical Market Sector. We value THE TEAM approach collaborating with clients, architects, and multi-disciplined design teams. Sutton Engineering is committed to bring the spirit of innovation and communication to all clients.