Strategic Executive Admin: Contracts, Budgets & Office Ops

Birchstone Residential; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Birchstone Residential is seeking an administrative professional to manage construction contracts, pay applications, and related documents. The role includes filing, signing, and uploading contracts in the accounting system, while supporting accounts payable inquiries and vendor documentation.

You will oversee reception duties, meeting room coordination, and office organization, ensuring space cleanliness and efficient shared-drive access for staff.

Qualifications

• Three (3) years of experience in an administrative or clerical role.
• Two (2) or more years of work experience in a customer service role preferred.
• High School Diploma or Equivalent required; an Associate's degree preferred.

Responsibilities

• Creates and manages construction contracts and related documents.
• Uploads contracts in accounting system and links invoices to contracts.
• Responds to vendor accounts payable inquiries and reviews invoices.
• Maintains accurate documents and adheres to signing policies.
• Manages reception area, scheduling, and meeting room preparation.

Skills

Typing speed 60 wpm

Written & verbal communication

Interpersonal & customer service

Organizational skills

Data entry

Confidential record keeping

Analytical & problem solving

Independence & teamwork

Microsoft Office proficiency

Accounting software familiarity

Bilingual English/Spanish

Education

High School Diploma or Equivalent

Associate's degree in office administration or related field preferred

Tools

Microsoft Office Suite

Accounting software/systems

Job description

Birchstone Residential is seeking an administrative professional to manage construction contracts, pay applications, and related documents. The role includes filing, signing, and uploading contracts in the accounting system, while supporting accounts payable inquiries and vendor documentation.

You will oversee reception duties, meeting room coordination, and office organization, ensuring space cleanliness and efficient shared-drive access for staff.