Strategic Events & Programs Lead, Student Affairs

Kaiser Permanente Bernard J. Tyson School of Medicine; Pasadena (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

The Kaiser Permanente Bernard J. Tyson School of Medicine (KPSOM) is seeking an Events and Operations Specialist to independently manage key programs, events and operational initiatives within the Offices of Student Affairs and Student Engagement.

You will plan, coordinate, and serve as the primary staff contact for Signature Student Events from planning through execution and follow-up. Key duties include budget tracking, vendor management, purchasing, expense reconciliation, and logistics.

Qualifications

• Five (5) years of relevant full-time experience in higher education, student affairs, professional or health education setting.
• Four (4) years of experience in event planning, program coordination, operations coordination, project management or a closely related function.
• Bachelor's Degree.

Responsibilities

• Independently manages logistical planning for Student Affairs events, including venue and space requests, vendor management, purchasing support, registration, and day-of execution support.
• Develops and maintains event timelines, task lists, and run-of-show documents; monitors milestones; identifies risks or barriers; adjusts plans as needed.
• Manages post-event wrap-up expense reconciliation, documentation and follow-up.
• Solicits and summarizes post event feedback, identifies recurring operational themes and lessons learned and recommends improvement for future events.
• Designs event documents for tracking event planning and deliverables and works with marketing and communications on event announcement elements.
• Develops and distributes student-facing communications, including calendar postings, event reminders, OSA social media content.
• Serves as operational owner of the student professional development funding program and manages the end-to-end administrative workflow for funding requests.
• Reviews requests for completeness and eligibility, coordinate required approvals, and maintain logs of awards and deadlines.
• Develop and maintain student-facing guidance, timelines and process communications.
• Supports project management, strategy, and communication development for annual reporting and policy development.
• Drafts, proofreads, and formats correspondence, agendas, and routine communications.
• Lead or support Student Affairs projects and initiatives as assigned.

Skills

Event planning

Project coordination

Vendor management

Budget tracking

Communications

Multitasking

Stakeholder coordination

Process improvement

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Canva

Job description

The Kaiser Permanente Bernard J. Tyson School of Medicine (KPSOM) is seeking an Events and Operations Specialist to independently manage key programs, events and operational initiatives within the Offices of Student Affairs and Student Engagement.

You will plan, coordinate, and serve as the primary staff contact for Signature Student Events from planning through execution and follow-up. Key duties include budget tracking, vendor management, purchasing, expense reconciliation, and logistics.