Healthcare Operations & Projects Coordinator

Kaiser Permanente Bernard J. Tyson School of Medicine; Pasadena (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

The Office of Student Affairs (OSA) Operations Coordinator at Kaiser Permanente Bernard J. Tyson School of Medicine provides advanced operational, administrative, project coordination, and reporting support to the Senior Associate Dean, OSA leadership, and staff.

The role coordinates departmental operations, supports budget and procurement processes, maintains reporting systems, and assists with project implementation across OSA sub-offices.

Qualifications

• Minimum four (4) years of operations, financial, project management or administrative experience.
• Bachelor's degree.
• Experience with SharePoint site administration and workflow improvements.
• Proficient in Microsoft Office, including Pivot Tables, Macros, etc.

Responsibilities

• Forecasting and budgeting support with expenditure tracking and reporting.
• Maintain and analyze operational data, dashboards, and tracking tools.
• Coordinate and manage departmental projects and schedules.
• Provide procurement support, vendor coordination, and inventory tracking.
• Administrative support to leadership including calendars and travel arrangements.

Skills

Operations experience

Project management

Budgeting

Microsoft Office

Education

Bachelor's degree

Tools

SharePoint

MS Project

Excel

Job description

The Office of Student Affairs (OSA) Operations Coordinator at Kaiser Permanente Bernard J. Tyson School of Medicine provides advanced operational, administrative, project coordination, and reporting support to the Senior Associate Dean, OSA leadership, and staff.

The role coordinates departmental operations, supports budget and procurement processes, maintains reporting systems, and assists with project implementation across OSA sub-offices.