Student Events & Operations Lead

Kaiser Permanente; Pasadena (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Kaiser Permanente Bernard J. Tyson School of Medicine is seeking an Events and Operations Specialist to independently manage key programs, events and operational initiatives within the Offices of Student Affairs and Student Engagement.

The role covers planning, budgeting, vendor management, communications, and end-to-end administration of the student professional development funding program, with a focus on efficient, effective operations and stakeholder coordination.

Qualifications

• Five years of relevant full-time experience in higher education or related settings.
• Four years in event planning, program coordination, or operations coordination.
• Bachelor’s Degree required.

Responsibilities

• Independently manages logistical planning for Student Affairs events including venue, vendors, purchasing, registration, and day-of execution.
• Develops event timelines, run-of-show documents, milestones, identifies risks, and adjusts plans as needed.
• Manages post-event expense reconciliation, documentation, and follow-up.
• Collects feedback and suggests improvements for future events.
• Designs event documents and coordinates with marketing on announcements and invites.
• Creates student-facing communications and maintains media assets for engagement initiatives.
• Serves as operational owner for the student professional development funding program and manages end-to-end workflows.
• Reviews requests for completeness, coordinates approvals, and tracks awards and deadlines.
• Maintains student-facing guidance, timelines, and process communications.
• Manages projects sponsored by Student Affairs leadership from planning to follow-through.
• Contributes to annual reporting, program evaluation, policy development, and strategic planning.
• Drafts and formats correspondence, agendas, and routine communications.
• Develops presentations, handouts, spreadsheets, newsletters, and summaries using Word, Excel, PowerPoint, and Canva.
• Leads or supports Student Affairs projects and operations initiatives as assigned.

Skills

Event planning

Project coordination

Vendor management

Budget management

Communication

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Canva

Job description

Kaiser Permanente Bernard J. Tyson School of Medicine is seeking an Events and Operations Specialist to independently manage key programs, events and operational initiatives within the Offices of Student Affairs and Student Engagement.

The role covers planning, budgeting, vendor management, communications, and end-to-end administration of the student professional development funding program, with a focus on efficient, effective operations and stakeholder coordination.