Strategic Events & Programs Coordinator (Statewide)

University of South Florida; Saint Petersburg (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of South Florida is seeking an organized Events Program Coordinator to provide extensive operational, administrative, and event management support for a wide range of initiatives throughout Florida. You will handle planning, coordination with departments and vendors, and ensure successful execution of conferences, workshops, and professional development programs.

Responsibilities include scheduling, catering, AV support, budget tracking, and cross-functional collaboration to meet

Qualifications

• Bachelor’s degree or equivalent combination of education and experience in a related field.

Responsibilities

• Coordinate planning and logistics for internal and external programs, activities, and initiatives, collaborating with departments, vendors, and community stakeholders.
• Schedule approvals, catering, audiovisual support, materials preparation, and participant communication.
• Manage purchasing, contract tracking, and travel logistics; serve as a point of contact for vendors and ensure procurement compliance.
• Maintain and analyze databases and contact lists used in outreach, reporting, and marketing campaigns.
• Support development and implementation of communications and promotional materials for events, collaborating with marketing teams.
• Monitor expenditures, maintain budgets, and assist planning for future fiscal needs.
• Act as liaison between the institution and internal/external stakeholders to promote collaboration and high-quality engagement experiences.

Skills

Collaborative relationships

Event planning

Budgeting

Procurement processes

Organizational skills

Communication

Project management

Microsoft Office

Event coordination tools

Marketing materials

Interpersonal skills

Education

Bachelor’s degree or equivalent

Job description

The University of South Florida is seeking an organized Events Program Coordinator to provide extensive operational, administrative, and event management support for a wide range of initiatives throughout Florida. You will handle planning, coordination with departments and vendors, and ensure successful execution of conferences, workshops, and professional development programs.

Responsibilities include scheduling, catering, AV support, budget tracking, and cross-functional collaboration to meet