Strategic Executive Admin & Communications Lead

Jobtailor; Colorado; On-site; USD 70,000 - 110,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Administrative professional to support senior leaders in Colorado, handling calendars, travel, and confidential communications. The role requires coordinating across Marketing, Operations, and Commercial Excellence while ensuring accurate, timely execution of actions.

Responsibilities include developing executive communications, organizing meetings and events, and maintaining SharePoint resources.

Qualifications

• Six or more years of administrative or executive support experience.
• Experience supporting senior leaders in a fast-paced environment.
• Demonstrated ability to manage calendars, travel, expenses, and confidential information.

Responsibilities

• Proactively manage complex executive calendars across leaders, functions, and time zones.
• Develop and distribute executive communications, including weekly updates, leadership announcements, organizational messages, and strategic content.
• Manage the Commercial Excellence Teams channel, distribution lists, and SharePoint resources.
• Partner with leaders to develop executive-ready presentations, communications, reports, dashboards, and business materials.
• Lead planning and execution for monthly team meetings, leadership reviews, recurring field calls, quarterly offsites, and organizational events.
• Coordinate and schedule recurring field calls and leader-led forums.
• Track decisions, commitments, owners, and deadlines to reinforce accountability and timely execution.
• Monitor and coordinate completion of required compliance training, acknowledgments, and organizational requirements.
• Coordinate domestic and international travel, itineraries, transportation, lodging, and meeting logistics.
• Prepare, submit, audit, and reconcile travel expense reports.
• Maintain reports, trackers, compliance dashboards, organizational documents, contact lists, distribution lists, and shared resources using Microsoft 365 tools.
• Collaborate with Executive Administrative Assistants and cross-functional partners across Marketing, Operations, and Commercial Excellence.
• Coordinate onboarding, recognition, employee engagement, team-building activities, and organizational communication initiatives.
• Handle confidential and sensitive business information, executive communications, and personnel matters with discretion.

Skills

Calendar management

Executive communications

Travel coordination

Meeting coordination

Attention to detail

Problem solving

Strong communication

Discretion & confidentiality

Cross-functional collaboration

Vendor/partner coordination

Education

Bachelor’s degree or equivalent

Advanced degree or certifications (preferred)

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft SharePoint

OneDrive

Job description

Jobtailor is seeking an experienced Executive Administrative professional to support senior leaders in Colorado, handling calendars, travel, and confidential communications. The role requires coordinating across Marketing, Operations, and Commercial Excellence while ensuring accurate, timely execution of actions.

Responsibilities include developing executive communications, organizing meetings and events, and maintaining SharePoint resources.