Campus Events Logistics Specialist

University of Tennessee; Knoxville (TN); On-site; USD 25,000 - 28,000; Full time

Job summary

University of Tennessee in Knoxville is seeking an Administrative Coordinator for Campus Events to ensure smooth delivery of events, meetings, conferences, and campus activities. You will manage event requests, 25Live records, and logistics across multiple partners.

Responsibilities include coordinating spaces, assisting a diverse audience, and supporting facility readiness while maintaining organized event documentation and ongoing process improvements.

Qualifications

• Associate degree and two years of progressively responsible experience in administrative support, event support, facility scheduling, conference services, hospitality, customer service, or related work.
• An equivalent combination of education, training, and directly related experience may substitute.

Responsibilities

• Coordinate event logistics, prepare spaces, confirm room arrangements, and provide on-site support before, during, and after events.
• Process event and facility requests in 25Live and other approved systems; maintain calendars and update customers.
• Assist faculty, staff, students, visitors, vendors, and community members with reservations, procedures, parking, access, and services.
• Collaborate with facilities, custodial, IT, parking, and service providers to ensure spaces and services are ready.
• Set up and breakdown tables, chairs, staging, and registration areas; conduct walkthroughs; address on-site issues.
• Maintain event files, forms, templates, inventories, and routine reports; track expenses and prepare invoices.

Skills

MS 365

Event scheduling

Customer service

Record keeping

Communication

Education

Associate degree + 2 years experience

Bachelor's degree (preferred)

Tools

25Live

Job description

University of Tennessee in Knoxville is seeking an Administrative Coordinator for Campus Events to ensure smooth delivery of events, meetings, conferences, and campus activities. You will manage event requests, 25Live records, and logistics across multiple partners.

Responsibilities include coordinating spaces, assisting a diverse audience, and supporting facility readiness while maintaining organized event documentation and ongoing process improvements.