Strategic Events & Conference Coordinator

Weston Solutions; West Whiteland Township (Chester County); On-site; USD 49,000 - 65,000; Full time

Benefits offered by this job

Medical coverage

401K with stock contributions

Paid time off

Life and disability plans

Work/Life flexibility

Professional development

Job summary

Weston Solutions, Inc. is seeking an Events and Conference Coordinator to support and elevate the firm's growing conference, trade show, and client event program.

This role will own event logistics, vendor coordination, SWAG management, attendee communication, conference materials, lead tracking, event promotion, and post-event coordination. The ideal candidate has 2-5 years of marketing experience coordinating conferences, trade shows, or corporate events.

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, Business, or related field.
• 2-5 years of marketing experience preferably coordinating conferences, trade shows, corporate events, or related programs.
• Strong project management and organizational skills.
• Strong writing with the ability to develop clear, engaging marketing content such as brochures, LinkedIn posts, event promotions, and other communications.
• Experience managing vendors, budgets, and multiple concurrent projects.

Responsibilities

• Coordinate logistics for conferences, trade shows, client events, and sponsorships.
• Maintain an event intake process to capture conference requests, deadlines, deliverables, audiences, booth needs, promotional needs, and business development goals before planning begins.
• Serve as the primary marketing point of contact for conference planning teams, helping internal stakeholders understand timelines, requirements, available materials, approval needs, and marketing support options.
• Advise teams on appropriate booth displays, banners, branded materials, and collateral based on event audience, service area, messaging goals, and available inventory.
• Lead event planning meetings and coordinate cross-functional stakeholders.
• Manage shipping, travel coordination, and event timelines.

Skills

Project management

Organizational skills

Writing skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat

SharePoint

Job description

Weston Solutions, Inc. is seeking an Events and Conference Coordinator to support and elevate the firm's growing conference, trade show, and client event program.

This role will own event logistics, vendor coordination, SWAG management, attendee communication, conference materials, lead tracking, event promotion, and post-event coordination. The ideal candidate has 2-5 years of marketing experience coordinating conferences, trade shows, or corporate events.