Events & Conference Lead for Marketing & Trade Shows

Weston Solutions; West Chester (Chester County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K with stock contributions

Paid time off

Life and disability plans

Work/Life flexibility

Professional development

Job summary

Weston Solutions, Inc. in West Chester, PA is seeking an Events and Conference Coordinator to lead the firm’s conference, trade show, and client event programs.

This role owns logistics, vendor coordination, SWAG management, attendee communication, conference materials, lead tracking, event promotions, and post-event coordination. The ideal candidate has 2–5 years of marketing experience in coordinating conferences or trade shows, with strong organizational, communication, and project management

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, Business, or related field.
• 2–5 years of marketing experience preferably coordinating conferences, trade shows, corporate events, or related programs.
• Strong project management and organizational skills.
• Strong writing with the ability to develop clear, engaging marketing content such as brochures, LinkedIn posts, event promotions, and other communications.
• Experience managing vendors, budgets, and multiple concurrent projects.
• Demonstrated high standards of work with exceptional attention to detail.
• An eye for effective design and the ability to create a compelling story through a mix of graphical and textual elements.
• Excellent communication and interpersonal skills.
• Experience with Microsoft Office Suite, Adobe Acrobat, and SharePoint.

Responsibilities

• Coordinate logistics for conferences, trade shows, client events, and sponsorships.
• Maintain an event intake process to capture requests, deadlines, deliverables, audiences, booth needs, promotions, and goals.
• Serve as the marketing point of contact for conference planning teams and guide timelines and requirements.
• Advise on booth displays, banners, materials, and collateral based on audience and messaging goals.
• Lead event planning meetings and coordinate cross-functional stakeholders.
• Manage shipping, travel, and event timelines.

Skills

Project management

Vendor management

Written communication

Interpersonal skills

Microsoft Office

Adobe Acrobat

SharePoint

Education

Bachelor's degree in Marketing

Job description

Weston Solutions, Inc. in West Chester, PA is seeking an Events and Conference Coordinator to lead the firm’s conference, trade show, and client event programs.

This role owns logistics, vendor coordination, SWAG management, attendee communication, conference materials, lead tracking, event promotions, and post-event coordination. The ideal candidate has 2–5 years of marketing experience in coordinating conferences or trade shows, with strong organizational, communication, and project management