Strategic Event Planner & Logistics Lead

PRAIRIE VIEW INC; Newton (KS); On-site; USD 37,000 - 58,000; Full time

Job summary

Prairie View Inc. in Newton, KS is seeking an Event Coordinator to manage end-to-end event planning and logistics, including major annual events. The role requires strong vendor coordination, budgeting, and cross-department collaboration with Marketing, Development, and Operations.

The candidate should have a high school diploma or equivalent, with a preferred bachelor’s degree in Marketing or related fields. Evening/weekend availability and valid KS driver’s license are required.

Qualifications

• High School diploma or equivalent required; Bachelor's in marketing, communications, hospitality, event management, or related field preferred.
• Proven experience in event planning, logistics, vendor coordination, and budget management.
• Proficiency with basic keyboarding and calendar/inventory management tools.
• Excellent written, verbal, and interpersonal communication; professional with internal/external partners.
• Strong organization and problem-solving skills; able to manage overlapping timelines.

Responsibilities

• Plan and coordinate Prairie View-hosted events from concept to teardown, including major events like the Gala.
• Maintain a master event calendar and timelines for recurring events.
• Coordinate venue bookings, catering, entertainment, speakers, equipment, registration, and transportation.
• Oversee event setup, execution, and teardown onsite.
• Develop and manage event budgets; solicit and negotiate vendor quotes for cost savings.
• Collaborate with Marketing on promotional materials and signage; team with Development on donor logistics.
• Schedule staff and volunteers; maintain inventory of reusable event supplies and equipment.
• Develop checklists and templates for organization-wide reuse.

Skills

Event planning

Vendor coordination

Budget management

Communication

Organization

Problem solving

Education

High School Diploma

Bachelor's in Marketing/Comms

Tools

Calendar management tools

Inventory management tools

Job description

Prairie View Inc. in Newton, KS is seeking an Event Coordinator to manage end-to-end event planning and logistics, including major annual events. The role requires strong vendor coordination, budgeting, and cross-department collaboration with Marketing, Development, and Operations.

The candidate should have a high school diploma or equivalent, with a preferred bachelor’s degree in Marketing or related fields. Evening/weekend availability and valid KS driver’s license are required.