Assistant Event & Wedding Coordinator

Xfinity Live!; Kansas City (MO); On-site; USD 45,000 - 55,000; Full time

Job summary

A premier event venue in Kansas City is seeking an Assistant Event & Wedding Coordinator to support sales and fulfill event planning needs. Key responsibilities include coordinating event details, assisting with business development, and ensuring smooth on-site execution. Ideal candidates will possess strong project management skills and a background in sales or marketing. The role requires working weekends and late nights, handling multiple tasks effectively, and building client relationships. Competitive salary and opportunities for growth are offered.

Qualifications

• Must have demonstrated ability to interact with guests and third parties.
• Outgoing personality and ability to approach individuals for conversation.
• Strong organizational skills and ability to handle multiple tasks.

Responsibilities

• Assist with research to target conventions and conferences.
• Coordinate event details with sales team after contract signing.
• On-site coordination for events ensuring schedules are maintained.

Skills

Sales and Business Development

Event Planning

Communication Skills

Project Management

Marketing Strategies

Fluent English

Education

High School diploma or equivalent

2-3 years experience in sales management/marketing

College degree preferred

Tools

MS Word

PowerPoint

Excel

Job description

Kill Devil Club & The Gallery Kansas City
1300 Grand Blvd
Kansas City, MO 64106, USA

The Gallery is an elegant, urban venue ideal for wedding ceremonies and receptions, cocktail parties, galas, corporate meetings, and non-profit events for up to 400 guests. Far more than just a beautiful space, The Gallery team handles every aspect of each event, from catering to creating the event layout.

Assistant Event & Wedding Coordinator Responsibilities

• Sales and Business Development
  • Assist with research to target convention and hotel conferences, capitalizing on ways to attract and sell to each.
  • Help target companies that use DMCs and independent planners to find event venues.
  • Create and detail proposal presentations and RFP responses.
  • Attend networking events in a sales capacity.
• Event Planning
  • Coordinate event details with the sales team once the contract is signed.
  • Work with all event vendors, including florist, rental company, security, parking.
  • Work with each venue's operations team on all event preparation.
  • Meet with the sales team for additional walk-throughs to finalize event details.
  • Assist with continual up-selling of client and event throughout the working relationship.
  • On-site day-of event coordinating to ensure execution is on schedule, maintaining contact with the client throughout and coordinating vendors.
  • Provide event recaps and operation, sales and production suggestions to the team.

Qualifications

• High School diploma or equivalent, plus 2-3 years of experience in sales management and/or marketing; hospitality industry a plus. College degree preferred.
• Must speak fluent English; other languages preferred.
• Proven leadership skills and ability to drive sales.
• Must be savvy in marketing and promotional strategies.
• Possess an outgoing personality, ability to approach all individuals and strike up conversations.
• Reliable and have ability to keep collected information secured.
• Strong project management, time management and organizational skills.
• Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the venue, the brand and the Company.
• Excellent computer skills including MS Word, PowerPoint, Excel and producing BEOs and sales contracts.
• Reading and writing abilities are utilized often when completing paperwork and management reports, interpreting results, giving and receiving instructions.
• Ability to effectively communicate information and ideas.
• Ability to build and maintain relationships.
• Ability to work collaboratively with all individuals on the team, including General Managers, Kitchen Managers and banquet staff.
• Mathematical skills, including basic math are utilized frequently.
• Problem solving, reasoning, motivating, and organizational skills are used often.
• Ability to travel to attend workshops, tradeshows, conventions, etc.
• May require a valid Driver’s License.
• Required to work weekends and late nights, along with daytime office hours.

Physical Requirements

• Frequently standing up or moving within and outside of the facility safely and efficiently.
• Must be able to move about assigned venue safely, with ease, and record guest information.
• Carrying or lifting items weighing up to 30 pounds.
• Handling objects, such as promotional items, computer keyboard and phone.
• Bending, stooping, kneeling.
• May be required to work nights, weekends, and/or holidays.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.