Lead Commencement & Events Planner

Wichita State University; Wichita (KS); On-site; USD 23,000 - 30,000; Full time

Job summary

Wichita State University is seeking a Commencement & Events Coordinator to plan, coordinate, and execute commencement ceremonies and other university events.

This role requires strong project management, exceptional communication, and the ability to manage multiple timelines in a complex university environment.

The position offers standard business hours with occasional evenings and weekends to support events on campus.

Qualifications

• High school diploma or equivalent.
• One year of experience in office, event coordination or related field.
• Bachelor's degree preferred.
• Experience with event planning tools and budgeting is a plus.

Responsibilities

• Coordinate logistics for conferences, meetings, and multi-day events.
• Serve as primary client contact from planning through event completion.
• Develop event plans, run-of-show documents, and production schedules.
• Manage event budgets, contracts, and vendor relationships.
• Oversee on-site operations and supervise staff and volunteers.
• Ensure events reflect campus branding and inclusivity standards.
• Coordinate speaker logistics, VIP protocols, and ceremonial traditions.
• Maintain events calendar and post-event evaluations.

Skills

Strong organizational skills

Excellent written and verbal kommun|?

Job description

Wichita State University is seeking a Commencement & Events Coordinator to plan, coordinate, and execute commencement ceremonies and other university events.

This role requires strong project management, exceptional communication, and the ability to manage multiple timelines in a complex university environment.

The position offers standard business hours with occasional evenings and weekends to support events on campus.