Strategic Engagement Coordinator & Office Administrator

True Search; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

True Search is seeking an Engagement Coordinator (EC)/Office Administrator (OA) to support Partners and Principals in search execution. The role combines project management for client/candidate journeys with day-to-day office operations, including scheduling, travel coordination, expense reporting, and database maintenance.

The ideal candidate has 3+ years supporting executives in professional services, strong organizational skills, and proficiency with Apple devices and G-Suite.

Qualifications

• 3+ years of experience supporting partners/senior level executives in an executive search firm, professional services firm, or similar role
• Excellent organizational skills and attention to detail
• Proficient with Apple devices and G-Suite; strong interpersonal and written communication

Responsibilities

• Owns and manages the search calendar; coordinates with partners, clients, and candidates to define the schedule
• Supports Partners scheduling, tracking, and management of business development activities
• Maintains Thrive database of search-related candidate and client information
• Coordinates travel for partners and candidates (domestic and international) and handles expense reporting
• Office Administrator duties: greet visitors, manage vendors, organize office events, oversee office moves and inventory; manage mail and office supplies

Skills

Calendar management

Travel coordination

Executive support

Database management

Expense reporting

Education

Undergraduate degree

Tools

Apple devices / macOS

G-Suite

Job description

True Search is seeking an Engagement Coordinator (EC)/Office Administrator (OA) to support Partners and Principals in search execution. The role combines project management for client/candidate journeys with day-to-day office operations, including scheduling, travel coordination, expense reporting, and database maintenance.

The ideal candidate has 3+ years supporting executives in professional services, strong organizational skills, and proficiency with Apple devices and G-Suite.