Executive Search Operations Coordinator

True Search; San Francisco (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

True Search is seeking an Engagement Coordinator (EC)/Office Administrator (OA) to support Partners and Principals in search execution. You will manage the search calendar, coordinate travel (domestic and international), create documents, maintain the Thrive database, and handle expense reporting, with three days onsite weekly.

This role combines office administration with HR support, demanding organization, proactive problem solving, and polished communication to deliver a consistent,

Qualifications

• Minimum of 3 years experience supporting partners/senior level executives in executive search, professional services, or similar roles.
• Proficient skills using Apple and G-Suite.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.

Responsibilities

• Owns and manages the search calendar, prioritizes appointments, and coordinates with partners, clients, and candidates.
• Tracks travel arrangements and processes expense reporting for partners and candidates.
• Serves as office ambassador, manages reception, vendors, events, and office operations.
• Supports HR-related activities as needed.

Skills

Flexible

Organized

Problem Solver

Professional

Business Acumen

Education

Undergraduate degree

Tools

Apple

G-Suite

Job description

True Search is seeking an Engagement Coordinator (EC)/Office Administrator (OA) to support Partners and Principals in search execution. You will manage the search calendar, coordinate travel (domestic and international), create documents, maintain the Thrive database, and handle expense reporting, with three days onsite weekly.

This role combines office administration with HR support, demanding organization, proactive problem solving, and polished communication to deliver a consistent,