Executive Engagement & Office Operations Lead

True Search; Boston (MA); On-site; USD 52,000 - 72,000; Full time

Job summary

True Search seeks an Engagement Coordinator (EC)/Office Administrator (OA) to support Partners and Principals in search execution, delivering a white glove client/candidate experience. The EC/OA will manage scheduling, travel, documents, databases, and expenses, spending three days weekly onsite at the Boston office.

The role also covers day-to-day office management, HR admin support, vendor liaison, event planning, and office projects, requiring strong organizational, proactive problem-solving,

Qualifications

• Flexible, able to adjust at a moment’s notice and adapt to changing environments.
• Organized, process driven with attention to detail and accuracy.
• Problem solving mindset with entrepreneurial thinking to overcome obstacles.

Responsibilities

• Owns the search calendar, prioritizes appointments and defines the search schedule with partners, clients and candidates.
• Supports Partners in scheduling, tracking, and management of business development activities.
• Maintains Thrive database with all search-related candidate and client information.
• Coordinates travel for partners and candidates, including domestic and international trips.
• Processes expense reporting for partners and candidates.
• Acts as office ambassador, greeting visitors and managing day-to-day office operations.
• Liaises with administrative vendors (security, parking, cleaning, catering, tech).
• Organizes office events and supports office moves or renovations as needed.

Skills

Flexible

Organized

Problem Solver

Professional

Business Acumen

Education

Undergraduate degree preferred

Tools

Apple

G-Suite

Job description

True Search seeks an Engagement Coordinator (EC)/Office Administrator (OA) to support Partners and Principals in search execution, delivering a white glove client/candidate experience. The EC/OA will manage scheduling, travel, documents, databases, and expenses, spending three days weekly onsite at the Boston office.

The role also covers day-to-day office management, HR admin support, vendor liaison, event planning, and office projects, requiring strong organizational, proactive problem-solving,